Administrative Assistant - PDD Malden

Commonwealth of Massachusetts • Malden, MA

4d

About The Position

The Committee for Public Counsel Services (CPCS), Massachusetts’ public defender agency, is hiring a full-time Administrative Assistant for the Public Defender Division’s Malden Office. The position supports attorneys representing adults in criminal misdemeanor and felony cases. The office is in Middlesex County, near downtown Boston and public transportation. The role reports to the Supervising Administrative Assistant.

CPCS provides legal representation when the constitution or state law requires an attorney for someone unable to afford one. The agency emphasizes zealous advocacy, equal justice, human dignity, cultural competence, and respectful service to clients and colleagues from diverse backgrounds. Applicants must have home internet access sufficient to work remotely. Applicants must apply directly through the CPCS iCIMS website; applying through Mass Careers without completing the iCIMS application will not result in consideration.

Requirements

• At least one year of full-time or equivalent part-time experience in administrative work, or an equivalent combination of experience and qualifying education.
• An Associate’s or higher degree with a major in business administration, business management, or public administration may substitute for the required experience; education toward such a degree is prorated based on the portion completed.
• Access to home internet sufficient to work remotely.
• Strong communication, organizational, and detail skills.
• Excellent interpersonal and communication skills, including the ability to interact effectively with diverse colleagues at all levels and work as an effective team member.
• Flexibility and strict adherence to confidentiality.

Nice To Haves

• Typing ability of 50 to 60 words per minute.
• Familiarity with advanced Microsoft Word formatting and editing, and Microsoft Excel.
• Legal office experience.
• Foreign language skills.

Responsibilities

• Support a team of attorneys by opening and closing cases, including running conflict checks.
• Prepare documents using word-processing software, including CORI requests, subpoenas, motions, letters, and running sheet entries.
• File, fax, photocopy, scan, and shred documents; handle transcriptions, transcript requests, and other document and record requests as needed.
• Provide telephone and reception services.
• Communicate effectively with internal and external contacts at all levels and across diverse and underrepresented groups.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed