Administrative Assistant | 40 Hours per Week | Clinical Education

Southeast Iowa Regional Medical Center•West Burlington, IA

About The Position

The Administrative Assistant provides administrative support to departments to ensure efficient daily operations. The role supports department leadership and staff by managing schedules, coordinating meetings, preparing reports and communications, maintaining records, and arranging travel. The Administrative Assistant is a key point of contact for internal and external stakeholders, helping ensure clear communication and smooth execution of projects and tasks while maintaining confidentiality and professionalism.

Requirements

High school diploma or General Education Degree (GED).
1–3 years of experience in administrative support roles, particularly supporting leaders or teams, including managing schedules, preparing reports, and coordinating meetings.
Knowledge of office administration practices and business operations, especially in supporting leaders or teams.
Familiarity with scheduling systems such as Outlook calendar and office management software.
Understanding of travel and expense reporting systems and budgeting basics for departmental travel logistics.
Strong organizational skills for managing calendars, coordinating meetings, and arranging travel.
Strong verbal and written communication skills for drafting professional correspondence, reports, and presentations.
Problem-solving skills to anticipate leaders’ needs, resolve scheduling conflicts, and manage administrative challenges.
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, and experience with collaborative tools such as SharePoint and Teams.
Ability to multitask and prioritize effectively in a dynamic, demanding environment.
Ability to handle confidential information with discretion.
Ability to think proactively, anticipate executive needs, and take initiative.
Ability to build relationships and collaborate with stakeholders across departments.

Responsibilities

Provide administrative support to department leadership by drafting correspondence, preparing reports, managing documents, and coordinating communications.
Manage schedules and arrange meetings, including preparing agendas, booking rooms, coordinating logistics, and following up on action items.
Optimize department leadership and staff time through effective scheduling.
Organize and maintain physical and digital departmental records and files for proper documentation and easy retrieval.
Arrange travel logistics, including accommodations and transportation, for leaders and staff.
Process and track expense reports, ensuring timely submission and adherence to budget guidelines.
Serve as a point of contact for internal and external communications, respond to inquiries, draft email responses, and ensure messages are conveyed efficiently.
Support the preparation of presentations, reports, and internal communications.

Benefits

Competitive base pay
Matching retirement programs
Health, dental, and vision plans
Health Savings and Flexible Spending Accounts
Employee discounts, including car rental and cell-phone plans
Employer-paid long-term disability, life, and AD&D insurance
Paid time off (PTO)
Education Assistance Program
Employee Assistance Program
Employee Referral Bonus Program
Discounted cafeteria meals
Paid parental leave
Employee Service Recognition program
Voluntary life, AD&D, short-term disability, critical illness, accident, and hospital indemnity plans