Administrative Assistant - Police ( Legal Advisor)

City of Detroit•Dpsh, MI

About The Position

Under general supervision, the Administrative Assistant supports the Legal Advisor and other staff by handling general administrative, clerical, and related work. The role obtains information, documents, records, and other tangible items from the Detroit Police Department for FOIA and litigation discovery requests; assists with indemnification and representation processes and third-party subpoenaed depositions; and reviews departmental processes, operations, and data to identify problems. The position also reviews documents for proper format, analyzes assigned problems, prepares reports and recommendations, conducts research and writing, represents the Department in specified contacts, maintains confidential information, and assists with scheduling and filing. This is an at-will appointment, and the selected candidate serves at the pleasure of the Legal Advisor.

Requirements

Bachelor's degree in public or business administration, paralegal studies, some law school, a closely related area of study, or an equivalent combination of education and training.
Significant work experience in municipal business and office activities involving administrative or procedural responsibilities and fiscal responsibilities, along with college-level training below an undergraduate degree, may substitute for the college requirement, subject to evaluation.
Additional qualifying experience may substitute for education on a year-for-year basis, up to a maximum of two years.
Five years of increasingly responsible work experience coordinating general business activities and performing administrative duties.
Knowledge of business work methods and procedures, including personnel and recordkeeping.
Knowledge of organizational principles, management techniques, and labor relations practices.
Knowledge of departmental operating practices and procedures.
Knowledge of board governance and research methods.
Skill in interacting effectively with departmental personnel and professional contacts.
Skill in preparing and reviewing legal documents.
Skill in research, analysis, and writing.
Ability to plan operations, secure and supply information, and carry out departmental activities.
Ability to solve operational and administrative problems.
Ability to communicate effectively, verbally and in writing.
Ability to manage multiple priorities in a fast-paced environment.

Nice To Haves

Experience with legal administrative or research skills is preferred.

Responsibilities

Obtain information, documents, records, and other tangible items from the Detroit Police Department for Freedom of Information Act (FOIA) and litigation discovery requests.
Assist with the Detroit Police Department Indemnification and Representation process.
Assist with third-party subpoenaed depositions.
Review and analyze departmental processes, operations, and data to identify existing problems.
Review documents to ensure adherence to appropriate format.
Study and analyze assigned problems and prepare reports and recommendations.
Conduct research and writing.
Represent the Department in contacts with professional organizations, citizen concerns, and governmental agencies regarding departmental activities.
Maintain confidential information.
Assist the Legal Advisor and other staff with scheduling, filing, and research.
Perform other administrative duties as assigned.