Legal Administrative Assistant

Faegre Drinker • Washington, DC

3d • $24 - $34 • Hybrid

About The Position

Faegre Drinker has an opportunity for a Legal Administrative Assistant to work with our Labor & Employment (Immigration) practice group in our Washington, DC office. You will be part of a collegial and fast-growing team dedicated to providing a full range of legal administrative support to the assigned lawyers and paralegals in alignment with the firm’s core values. This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients.

Requirements

• 1-2 years of experience as a legal administrative assistant, administrative assistant, or paralegal.
• Minimum of high school graduation or GED.
• Proficiency in Microsoft Office suite (Word, Outlook, Excel and PowerPoint) and a willingness to learn other legal software.
• Ability to problem-solve and take ownership of projects.
• Excellent interpersonal, verbal and written communication skills, including the ability to communicate effectively in a virtual environment (e.g., via phone, web/videoconference).
• Ability to communicate effectively and professionally with clients and colleagues.
• Ability to exercise precise attention to detail, make decisions and work calmly and effectively in a high-pressure, deadline-orientated environment.
• Demonstrated ability to use good judgment in taking initiative while asking for direction or clarification and consulting others, as appropriate.
• Willingness to be flexible with time and adjust to a changing work environment.
• Ability to build and maintain positive relationships, both internally and externally, while maintaining a client service orientation.
• Ability to use sound judgment and discretion in dealing with highly confidential information.
• Ability to maintain stamina throughout a standard workday, on- and off-site.
• Ability to maintain regular attendance and work regularly scheduled hours.
• Ability to take direction and accept supervision and feedback.
• Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required.
• Ability to work effectively with co-workers in a team oriented collaborative environment.

Nice To Haves

• Prior experience in immigration or labor and employment law preferred.
• Experience at Am Law 50/100 strongly preferred.
• Paralegal certificate or Bachelor’s degree preferred.
• Experience with immigration software (LawLogix, INSZoom) preferred.

Responsibilities

• Manage immigration actions with a solid understanding of immigration processes with governmental agencies and use of firm resources and other available resources.
• Use an immigration case management system to accurately and timely input data, upload documents, run reports, and perform other critical data-related duties.
• Follow firm and team best practices for data, filing, templates, and client service and protocols.
• Maintain and organize physical and electronic case files.
• Review, organize, file, and communicate correspondence from government agencies.
• Draft and prepare client letters and correspondences under attorney and paralegal supervision.
• Communicate directly by email or phone with corporate clients and vendors, with attorney and paralegal supervision.
• Collaborate and build strong relationships with colleagues across the firm.
• Schedule meetings, couriers/overnight deliveries, conference calls, and travel arrangements.
• Perform other administrative tasks, as assigned.

Benefits

• Flexible working environment for work-life success
• Opportunity to participate in firm-sponsored volunteer events
• Wellness programming with personalized content and activities
• Professional environment and the opportunity to work with experts at the top of their fields
• Variety of health plan options, as well as dental, vision and 401(k) plans
• Generous paid time off
• Discretionary bonus
• Life, health, accident, and disability insurance
• 401(k) plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED