Legal Administrative Assistant

Polsinelli • Philadelphia, PA

9h • Onsite

About The Position

Polsinelli seeks a highly professional candidate to immediately fill an onsite Legal Administrative Assistant position in their Philadelphia office. Successful candidates for this position should possess at least 5-7 years of relevant experience directly supporting multiple attorneys, preferably in a law firm setting. At Polsinelli, 'What a Law Firm Should Be' is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. We have the perfect role for an engaging professional like you!

Requirements

• At least 5-7 years of relevant experience directly supporting multiple attorneys, preferably in a law firm setting.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail.
• Ability to work independently and in a team setting.
• Ability to work in a fast-paced environment.
• Expert-level written and verbal communication skills.
• Strong decision-making capability.
• Proficient in working with the Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), particularly Outlook.
• Willingness to learn new technology/systems.

Nice To Haves

• Experience and expertise in reviewing client invoices/assisting in client billing projects is preferred.
• Experience working with Interaction, iManage, Chrome River, InTapp, and Internet search engines is beneficial.

Responsibilities

• Typing, formatting, and proofing correspondence, emails, and other legal documents.
• Managing multiple attorneys’ calendars and travel schedules.
• Handling new client/matter intake; conflict searches.
• Processing attorney expense reimbursements and vendor invoices using the Firm’s reimbursement software system.
• Managing files and maintaining all relevant document inclusions for the files.
• Must be comfortable acting as an executive assistant dealing with confidential matters and communicating with clients.
• Other administrative duties, as needed and assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed