Legal Administrative Assistant

Hinshaw & Culbertson•Tampa, FL

11d•Onsite

About The Position

The Tampa office is looking for a bilingual, legal administrative assistant with at least 2 years of experience as a defense litigation secretary in a law firm or at least 2 years of experience as a scheduler/e-filing assistant for a defense law firm. This individual will be responsible for providing excellent client/customer service and will support multiple senior secretaries and their assigned attorneys.

Requirements

2+ years of litigation experience as a defense litigation secretary or 2 years of experience as a scheduler/e-filing assistant for a defense law firm.
Bi-lingual required (Spanish & English)
Working knowledge and experience in e-filing in both state and federal court systems.
Strong organizational skills with an exceptional attention to detail.
Strong communication, interpersonal and customer service skills, and ability to interact effectively and professionally with management, staff, and external entities, including clients of the firm.
Candidates must possess a minimum typing speed of 65 words per minute, be proficient in and have knowledge of relevant software applications (Excel, Word, PowerPoint, and Outlook).
Must be able to maintain a high degree of confidentiality and consistently produce high-quality work product.

Responsibilities

e-File pleadings
Heavy scheduling for depositions, hearings, CMEs, meetings, etc.
Update and maintain databases (i.e., e-mail lists, I-Create information, and client matter lists).
Process vendor invoices for payment.
Enter attorneys’ expenses.
Maintain professional appearance and attitude; maintain good public relations and customer service with clients; maintain confidentiality of attorney-client relationship.