Legal Administrative Assistant

Lowe's Companies, Inc. • Mooresville, NC

10d • Onsite

About The Position

The Legal Administrative Assistant enables the effectiveness and productivity of Legal Department leadership by providing complex operational, administrative, and logistical support. The role serves as a primary liaison with internal business partners and external customers or stakeholders on behalf of Legal Department leaders. Based at Lowe’s headquarters in Mooresville, North Carolina, the position supports department operations, litigation workflows, legal research, document and matter management, and coordination with Legal Operations.

Requirements

• High school diploma or GED, or equivalent years of experience in lieu of the education requirement where applicable.
• Four years of experience as an administrative assistant supporting senior-level leaders.
• Experience supporting legal professionals in a law firm or corporate legal department.

Nice To Haves

• Bachelor’s degree.
• Notary Public Certification for the State of North Carolina.

Responsibilities

• Provide administrative support to Legal Department leadership, including routing or answering routine correspondence and preparing communications and other documents.
• Transmit effective executive communications on behalf of Legal Department leadership when authorized and appropriate.
• Use working knowledge of common legal pleadings and the litigation life cycle to identify, prioritize, and route litigation-related documents and requests according to established procedures.
• Monitor and triage the litigation team mailbox, reviewing and routing correspondence, legal pleadings, subpoenas, and other litigation-related requests to the appropriate team member.
• Proactively manage calendars for one or more Legal Department leaders and ensure they have supporting materials and detailed information for daily operations and meetings.
• Serve as a contact for internal and external customers, exercising professional judgment when responding to requests and communicating on behalf of leaders as appropriate.
• Produce routine and complex documents and create systems to organize and protect sensitive data and legal documents.
• Handle confidential and sensitive information with discretion.
• Coordinate and manage special events, including scheduling, invitations, logistics, catering, and ordering supplies and materials.
• Assist with department budgets and expense reports, help maintain compliance, produce spreadsheet reports, and potentially assist with budget development.
• Collaborate with leaders to provide effective onboarding for new employees, including arranging workspaces and tools needed for their roles.
• Plan ahead, manage time, coordinate project information and materials for accessibility, and delegate responsibilities when appropriate.
• Conduct internet research or use internal resources to resolve daily problems.
• Conduct directed legal research using available public and private search tools, including Westlaw, and organize results to assist attorneys with legal projects.
• Use billing and payable systems to record and pay invoices on time and use system reporting tools to report on legal spend.
• Manage documents and data for legal matters using matter management systems and create reports using their query tools.
• Serve as a subject matter expert in document management systems to support efficient document collaboration across the Department.
• Coordinate with Legal Operations to promote consistency across the Department and compliance with internal processes and policies.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED