Legal Administrative Assistant

Masco•Livonia, MI

2d•Onsite

About The Position

Masco Corporation's legal team is seeking an experienced administrative assistant to support its Corporate Group. The legal department aims to be a trusted business partner, offering proactive advice and managing compliance and corporate governance efficiently. The company emphasizes ethical business practices and integrity. This role involves supporting subsidiary management, ethics and compliance programs, SEC filings, and Board of Directors' activities.

Requirements

High school diploma
5+ years of proven senior-level administrative experience in complex, fast-paced environments involving significant scheduling, coordination, and document management oversight
Strong attention to detail and accuracy, including excellent proofreading skills
Advanced proficiency in Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook, Teams)
Ability to create, edit, format, and manage complex legal documents, presentations, reports, and spreadsheets
Excellent written and oral communication skills
Exceptional organizational and project coordination skills, with the ability to develop and maintain effective systems
Demonstrated ability to work independently, anticipate needs, solve problems proactively, and manage competing priorities
Ability to consistently exercise sound judgment, professionalism, and discretion in handling sensitive matters
Proven ability to develop and improve work processes with a solutions-oriented mindset
Strong interpersonal skills and ability to work effectively and respectfully in a team

Nice To Haves

10+ years of administrative experience supporting senior executives within a corporate legal department, public company, or large law firm environment
Exposure to corporate governance, board administration, subsidiary management, or compliance-related activities
Bachelor’s or Associate’s Degree
Experience utilizing document management and workflow systems such as NetDocuments, Smartsheet, Diligent, hCue, and LegalTracker

Responsibilities

Maintain organized records, prepare presentations, reports, spreadsheets, correspondence, meeting agendas, and memos.
Support subsidiary management governance by preparing corporate resolutions and filing reports/certifications.
Maintain subsidiary information and corporate documents in the subsidiary database.
Assist with training and hotline administration for the ethics and compliance program.
Run reports and maintain accurate records for the ethics and compliance program.
Prepare and file the Annual NYSE Written Affirmation and CEO Certification.
Obtain SEC codes and maintain SEC filings.
Support the Board of Directors by organizing board meeting documents, preparing task lists, maintaining documentation, and collating responses to questionnaires.
Manage priorities, calendars, and administrative workflows, anticipating needs and ensuring deadlines are met.
Process invoices and coordinate travel arrangements.