Legal Administrative Assistant

Gunderson Dettmer•San Francisco, CA

10h•Hybrid

About The Position

Gunderson Dettmer is hiring a Legal Administrative Assistant for its San Francisco office. The role provides hands-on and virtual administrative support to attorneys and paralegals, including document production, organization, research, client support, and contact duties. The position is full-time and non-exempt, with a Monday-through-Friday schedule from 8:30 a.m. to 5:00 p.m. The role requires an in-office presence four days a week and may require overtime and after-hours event support. The annualized base salary range is $75,000 to $90,000. The offer will depend on job-related capabilities, applicable experience, and other factors such as work location. The posting states that compensation details include base salary only and do not include bonuses, benefits, or related incentives for which the position is eligible.

Requirements

At least two years of corporate legal secretary or legal administrative assistant experience.
Advanced proficiency in Microsoft Word, Outlook, and document conversion applications such as Kofax Power PDF or PDF Creator Plus.
Proven success managing multiple calendars across multiple time zones.
Experience with HP/Autonomy iManage or another document management system, and legal software applications such as Intapp, Aderant, and Chrome River.
Excellent interpersonal, written, and verbal communication skills, including grammar, spelling, and formatting.
Demonstrated problem-solving skills.
Ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style.
Excellent organizational skills and attention to detail.
Ability to handle shifting priorities and adapt to changing demands in a fast-paced, dynamic environment.
Strong analytical and reasoning abilities.
Ability to maintain confidential and sensitive information and exercise sound judgment.
Ability to work overtime.
BS/BA degree or equivalent work experience.

Responsibilities

Perform administrative, document production, organizational, research, and client support/contact duties.
Maintain attorneys’ calendars, schedule meetings, manage expense reimbursements, and coordinate travel.
Create, format, and edit complex legal documents.
Coordinate preparation of responses to auditor requests.
Work with attorneys and the Conflicts Department to manage new client intake.
Enter and track attorney time in a time-management database.
Organize and maintain paper and electronic files according to firm procedures and standards.
Support the reception and hospitality department as needed.
Provide event support, including planning and working events, including after-hours events.