Administrative Assistant- Cardiology

Mayo Clinic • Eau Claire, WI

3d • Onsite

About The Position

The Administrative Assistant for the Cardiovascular Department works under the direction of the Office Manager and/or Supervisor and serves as the primary administrative partner to the Department Chair. The role provides high-level support for calendars, meetings, travel, communications, special projects, and daily operations. Duties include coordinating meetings, preparing meeting materials, creating and compiling documents, and processing phone calls and mail.

This position requires on-site support in Eau Claire, Wisconsin. The successful candidate is highly organized and proactive, able to manage competing priorities, maintain confidentiality, support technology and operational needs, and build strong relationships with clinical and administrative teams while delivering exceptional service in a fast-paced healthcare environment.

Requirements

• High school education or equivalent.
• Ability to communicate in English, verbally and in writing.
• Ability to work on more than one task at a time, work well under pressure, and meet deadlines.
• Excellent organizational, communication, writing, and listening skills.
• Ability to type 60–70 words per minute.
• Ability to work effectively in a team setting.
• Pleasant disposition, neat and legible handwriting, and ability to exercise tact and diplomacy.
• Ability to use various forms of office equipment.
• Ability to maintain confidentiality and manage competing priorities.

Nice To Haves

• Training in Administrative Professionals courses, administrative assistant experience, or previous work in a medical field.
• Four to five years of previous work in an administrative professional field.
• Experience formatting and editing documents and inputting and printing documents using various computer programs.
• Proficiency with Microsoft Office, specifically Outlook, Word, PowerPoint, and Excel.
• Administrative assistant experience with computer software packages, receiving and routing phone calls, and scheduling appointments.

Responsibilities

• Coordinate meetings and prepare meeting materials.
• Create and compile documents.
• Process phone calls and mail.
• Provide administrative support to the Department Chair, including calendar, meeting, travel, communications, special-project, and daily-operations support.
• Schedule appointments and receive and route phone calls.
• Use computer software packages and office equipment to support administrative work.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED