Administrative Assistant- Cardiology

Mayo Clinic • Eau Claire, WI

6h • $22 - $30 • Onsite

About The Position

The Administrative Assistant works under the direction of the Office Manager and/or Supervisor to coordinate meetings, prepare meeting materials, create and compile documents, and process phone calls and mail. In the Cardiovascular Department, the role serves as the primary administrative partner to the Department Chair, providing high-level support for calendars, meetings, travel, communications, special projects, and daily operations. The position requires on-site support in Eau Claire, Wisconsin. The successful candidate will be highly organized and proactive, able to manage competing priorities, maintain confidentiality, support technology and operational needs, and build strong relationships with clinical and administrative teams while providing exceptional service in a fast-paced healthcare environment.

Requirements

• High school education or equivalent.
• Ability to communicate in English, verbally and in writing.
• Ability to work on more than one task at a time.
• Ability to work well under pressure and meet deadlines.
• Excellent organizational, communication, writing, and listening skills.
• Ability to type 60–70 words per minute.
• Ability to work effectively in a team setting.
• Pleasant disposition, neat and legible handwriting, and ability to exercise tact and diplomacy.
• Ability to use various forms of office equipment.
• Ability to maintain confidentiality and manage competing priorities.

Nice To Haves

• Training in Administrative Professionals courses.
• Administrative assistant experience or previous work in a medical field.
• Four to five years of previous work in an administrative professional field preferred.
• Experience formatting and editing documents and inputting and printing documents using various computer programs.
• Proficiency with Microsoft Office, specifically Outlook, Word, PowerPoint, and Excel.
• Administrative assistant experience with computer software packages, routing phone calls, and scheduling appointments.

Responsibilities

• Coordinate meetings and prepare meeting materials.
• Create and compile documents.
• Process phone calls and mail.
• Provide administrative support to the Department Chair, including calendar, meeting, travel, and communications support.
• Support special projects and daily department operations.
• Receive and route phone calls and schedule appointments.
• Use office equipment and computer software to format, edit, input, and print documents.

Benefits

• Multiple medical plan options.
• Dental coverage through Delta Dental or a reimbursement account for flexible coverage.
• Affordable vision plan with a national network.
• HSA and FSA pre-tax savings for eligible expenses.
• Competitive retirement package.
• Continuing education and advancement opportunities.
• Competitive compensation.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED