Administrative Assistant - Cardiology

TMH The Miriam Hospital•East Providence, RI

About The Position

Provides secretarial and administrative support to the Director while following established hospital and departmental policies and procedures. The role requires strong organizational, communication, and computer skills, the ability to work independently, and the ability to handle confidential information. The position works in a standard office environment and may involve sitting, standing, and walking intermittently throughout the day. It requires sufficient visual acuity and manual dexterity to operate a computer and other standard office equipment. There is no supervisory responsibility. The schedule is Monday through Friday, 7:30 a.m. to 4:30 p.m., with eight daily hours. Driving is not required.

Requirements

Associate Degree in Secretarial Science or equivalent education/knowledge.
Strong typing and computer skills, including Windows and word processing, spreadsheet, database, and presentation software.
Strong written and verbal communication skills.
Ability to work independently.
Two years of progressively responsible secretarial experience.

Nice To Haves

Secretarial experience within an academic medical center.

Responsibilities

Manage the Director’s calendar, appointments, hospital and system commitments, and travel arrangements.
Schedule and coordinate departmental meetings and prepare and distribute agendas and related materials.
Answer telephone calls, greet visitors, determine their needs, provide information, and direct inquiries appropriately.
Review, prioritize, and distribute incoming correspondence and prepare responses as needed.
Type, edit, proofread, and prepare correspondence, memos, reports, spreadsheets, and other documents.
Draft routine correspondence, memos, and reports based on knowledge of departmental operations.
Maintain departmental files, records, databases, policies, and procedures, including confidential budget, payroll, and personnel information.
Maintain department records and statistics and prepare reports, charts, and graphs as needed.
Prepare and submit payroll and maintain departmental attendance records.
Maintain office supply inventory, order supplies, process purchase orders, and track departmental expenditures.
May coordinate recurring projects or programs requiring knowledge of hospital and departmental operations and independent judgment.
Maintain established quality, safety, environmental, and infection-control standards.
Perform other related duties as assigned.