Administrative Assistant- Cardiology

Mayo Clinic • Eau Claire, WI

9h • $22 - $30 • Onsite

About The Position

The Administrative Assistant for Mayo Clinic’s Cardiovascular Department provides primary administrative support to the Department Chair and supports the Office Manager and/or Supervisor. The role coordinates meetings, prepares meeting materials, creates and compiles documents, and processes phone calls and mail. It also provides high-level calendar, meeting, travel, communications, special-project, and daily-operations support. The position requires on-site work in Eau Claire, Wisconsin, and calls for a highly organized, proactive professional who can manage competing priorities, maintain confidentiality, support technology and operational needs, build strong relationships with clinical and administrative teams, and provide exceptional service in a fast-paced healthcare environment.

Requirements

• High school education or equivalent.
• Ability to communicate in English verbally and in writing.
• Ability to manage multiple tasks at a time and work under pressure to meet deadlines.
• Excellent organizational, communication, writing, and listening skills.
• Ability to type 60–70 words per minute.
• Ability to work effectively in a team setting.
• Ability to use various forms of office equipment.
• Pleasant disposition, neat and legible handwriting, and ability to exercise tact and diplomacy.
• Ability to maintain confidentiality and support operational and technology needs.

Nice To Haves

• Training in Administrative Professionals courses.
• Administrative assistant experience or previous work in a medical field.
• Four to five years of previous work in an administrative professional field.
• Skills in formatting and editing documents and using computer programs to input and print documents.
• Experience with Microsoft Office, specifically Outlook, Word, PowerPoint, and Excel.
• Administrative assistant experience with computer software packages, phone-call routing, and appointment scheduling.

Responsibilities

• Coordinate meetings and prepare meeting materials.
• Create and compile documents.
• Process phone calls and mail.
• Provide administrative support to the Department Chair, including calendar, meeting, travel, and communications support.
• Support special projects and daily operations.
• Receive and route phone calls and schedule appointments.
• Use office equipment and computer software to format, edit, input, and print documents.

Benefits

• Medical plan options.
• Dental coverage through Delta Dental or a reimbursement account for flexible coverage.
• Vision plan with a national network.
• HSA and flexible spending accounts for eligible expenses.
• Competitive retirement package.
• Competitive compensation.
• Comprehensive benefit plans.
• Continuing education and advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED