Administrative Coordinator Cardiology Administration

Lurie Children's Hospital•Chicago, IL

1d•$24 - $39•Onsite

About The Position

The Administrative Coordinator oversees and coordinates departmental work efforts to support a productive work environment. The role handles personnel and administrative duties, including employee orientation, time cards and attendance records, check requests, requisitions, and recruitment coordination. It supports the department Manager with staffing matters, performance feedback, problem solving, and identifying performance improvement goals. The coordinator also identifies staff training needs and helps manage day-to-day office operations, supplies, and equipment. Additional responsibilities include monitoring assigned cost center accounts, flagging variances, supporting cost center operating and capital budget development, and preparing budget forms and correspondence for the Manager’s review and approval. The role assists with selecting and purchasing office equipment, furniture, and computer hardware and software, and may oversee or use support from lower-level clerical staff. All duties are performed with a focus on innovation, service excellence, teamwork, and high-quality care and service to patients, families, coworkers, and others. Other job functions may be assigned.

Requirements

High school diploma or equivalent.
Three years of general office or secretarial experience, including one year of mid-level management support.
Excellent leadership skills and ability to work with teams.
Excellent written and verbal communication and organizational skills.
Analytical ability and understanding of data management and data analysis.
Extensive knowledge and experience with Microsoft Word, Excel, and PowerPoint.
Ability to operate standard office equipment, such as a photocopy machine, facsimile machine, and calculator.

Nice To Haves

Associate degree or equivalent educational courses preferred.
Hospital experience preferred.
One year of office supervisory experience in a hospital office setting strongly preferred.
Experience with major project management and planning preferred.
Ability to type at least 40 words per minute preferred.

Responsibilities

Oversee and coordinate departmental work efforts to ensure a productive work environment.
Complete and document new employee orientation, time cards and attendance records, check requests, and other personnel and administrative duties assigned by the department Manager.
Assist the department Manager with recruiting staff and filling vacancies; complete requisitions and related documentation in accordance with Hospital policies and procedures.
Keep the department Manager informed of personnel issues affecting department operations and take appropriate action on staffing issues.
Provide feedback to the department Manager on performance appraisals.
Serve as a primary resource for problem solving for the department Manager and identify goals and objectives for performance improvements.
Identify and address staff continuing education and training needs, using Hospital-based programs where appropriate.
Handle daily office tasks, including ordering supplies, maintaining office equipment, and helping staff resolve immediate problems or issues.
Monitor assigned cost center accounts, inform the department Manager of variances, and take appropriate action to correct errors or follow up on questions and concerns.
Collaborate with the department Manager on cost center operating and capital budgets and prepare required budget forms and correspondence for review and approval.
Assist with selecting office equipment, furniture, and computer hardware and software; prepare and submit purchase and installation requisitions and monitor progress.
Coordinate recruitment activities with the department Manager, process necessary forms and requisitions, monitor progress, and address questions or concerns.
May oversee and/or use the assistance of lower-level clerical support staff.
Perform duties in keeping with service principles focused on innovation, service excellence, and teamwork.
Perform other job functions as assigned.

Benefits

Medical, dental, and vision insurance
Employer-paid group term life and disability insurance
Employer contribution toward a Health Savings Account
Flexible Spending Accounts
Paid Time Off (PTO)
Paid holidays
Paid parental leave
403(b) with a 5% employer match
Supplemental life, AD&D, and disability coverage
Critical illness, accident, and hospital indemnity coverage
Tuition assistance
Student loan servicing and support
Adoption benefits
Backup childcare and eldercare
Employee Assistance Program and specialized behavioral health services and resources for employees and family members
Discount on services at Lurie Children’s facilities
Discount purchasing program
Potential hourly employee differentials, leadership incentives for select roles, health and retirement benefits, and wellbeing programs