Administrative Coordinator (Laboratory Administration)

Albany Medical Center•Albany, NY

4d•$50,639 - $75,959

About The Position

The Administrative Coordinator in Laboratory Administration provides advanced administrative and project-management support to assist with assessment, planning, implementation, and evaluation of department activities. The role supports department leadership and teams through project facilitation, change-management support, presentations, data reporting, and coordination of meetings, calendars, and travel. It interacts with people across the organization, including executive assistants, medical professionals and providers, management and finance personnel, in-house attorneys, insurance brokers, and external law firms. The position also supports personnel processes, purchasing and expense administration, budget monitoring, equipment and facilities coordination, vendor credentialing, recognition events, and special projects. Work is performed on the day shift. The stated salary range is $50,639 to $75,959.

Requirements

Associate's degree required; equivalent combinations of relevant education and experience may be substituted as appropriate.
1–3 years of prior administrative or customer-service experience required.
Excellent written and verbal communication skills.
Strong attention to detail and sound judgment in decision-making.
Excellent organizational and time-management skills.
Knowledge of medical terminology.
Ability to manage a high workload with many variables and demonstrate flexibility and adaptability.
Excellent customer-service skills and ability to work effectively and efficiently with a diverse population and large team.
Ability to work independently and as part of a team.
Ability to prioritize, multitask, and delegate.
Competency in Microsoft Word, Excel, and Access.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Provide advanced administrative support to the department, its leadership, and team.
Manage and coordinate department meetings and calendar scheduling, and arrange travel for leaders as needed.
Coordinate process-improvement meetings and facilitate project initiation and ongoing collaboration across disciplines and service lines.
Help develop and drive standard work for the department.
Develop communications and presentations for audiences ranging from department staff to executives, including preparing data in formats such as PowerPoint or Excel.
Create and distribute meeting agendas and take minutes at staff and other meetings as needed.
Facilitate interview-screening calls, schedule interviews, and conduct prescreening assessments as needed.
Coordinate personnel procedures, including new hires, training, transfers, and terminations.
Maintain personnel files, including license information, yearly mandatory education, and employee health documentation.
Prepare and submit check requests; process invoices, purchase orders, work orders, and travel reimbursements; and order office supplies.
Submit expense reports and maintain department contact lists.
Approve Kronos time for exempt and non-exempt staff.
Submit requests for computer repairs and telecommunications requests for zone-phone reassignment, and place orders as needed.
Coordinate regular office cleanings with environmental services.
Oversee vendor and liaison credentialing, including the CDPHP process where applicable.
Maintain department equipment and place service calls as needed.
Monitor and track the department budget, support cost containment, and help ensure budget targets are not exceeded.
Coordinate department recognition events, including planning, ordering, and execution.
Coordinate moves, relocations, and space re-engineering to accommodate workflow.
Support other functional areas and leadership-team members with special projects and clerical tasks as needed.