Administrative Coordinator - Nursing Administration

IU Health • Bloomington, IN

3h • Onsite

About The Position

Our leaders shape strategic initiatives, develop passionate teams, and work to improve health outcomes. They advance our mission and exemplify excellence, compassion, teamwork and purpose in all that they do. Indiana University Health is seeking individuals who embody these values to join our Nursing leadership team in the role of Administrative Coordinator. This is a full time role, that role sits on site at Bloomington Hospital, Monday – Friday, typically 8:00am – 5:00pm. If you're an organized professional who enjoys keeping executive leaders and teams running smoothly, this is an exciting opportunity to make a meaningful impact at IU Health. As the Administrative Coordinator supporting Nursing Leadership at Bloomington Hospital, you'll play a key role in calendar management, meeting coordination, project planning, executive presentations, event and retreat planning, and supporting innovative nursing initiatives. This position offers a front-row seat to major healthcare advancements, including Epic enhancements, virtual nursing programs, and facility growth projects, while working alongside a collaborative and high-performing nursing leadership team.

Requirements

• Bachelor's Degree or equivalent years of experience is required.
• Requires 3-5 years of relevant experience.
• Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
• Requires advanced proficiency in MS office (Word, PowerPoint, Excel)

Nice To Haves

• Experience with a matrix organization and complex work environment is preferred.

Responsibilities

• Provides standard administrative and technical support to directors/senior level leadership.
• Manages director/senior leader-level calendars, meeting logistics, and travel arrangements with high autonomy.
• Ensures quality customer service and professional representation of the team and the department.
• Processes invoices and expense reports, and handles inquiries, as appropriate, across supported teams.
• Coordinates department-wide strategic initiatives, including project tracking and reporting.
• Manages work with limited guidance and direction.
• Identifies and resolves administrative and operational challenges.
• Assists with preparation of high-quality presentations, reports, and correspondence for internal and external stakeholders.
• Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, etc.
• Trains and guides junior administrative staff and may delegate and oversee their day-to-day work.
• Exercises sound independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their director/senior leader(s).

Benefits

• personal and professional growth is a top priority
• access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level