Administrative Assistant - Cardiology

Brown Medicine•East Providence, RI

2d•$22 - $36•Onsite

About The Position

Provides secretarial and administrative support to the Director while following established hospital and departmental policies and procedures. The role requires strong organizational, communication, and computer skills, the ability to work independently, and the ability to handle confidential information. The position is based in a standard office environment and supports the Cardiology department.

Requirements

Associate Degree in Secretarial Science or equivalent education/knowledge.
Strong typing and computer skills, including Windows and word processing, spreadsheet, database, and presentation software.
Strong written and verbal communication skills.
Ability to work independently.
Two years of progressively responsible secretarial experience.

Nice To Haves

Secretarial experience within an academic medical center is preferred.

Responsibilities

Manages the Director’s calendar, appointments, hospital and system commitments, and travel arrangements.
Schedules and coordinates departmental meetings and prepares and distributes agendas and related materials.
Answers telephone calls, greets visitors, determines their needs, provides information, and directs inquiries appropriately.
Reviews, prioritizes, and distributes incoming correspondence and prepares responses as needed.
Types, edits, proofreads, and prepares correspondence, memos, reports, spreadsheets, and other documents.
Drafts routine correspondence, memos, and reports based on knowledge of departmental operations.
Maintains departmental files, records, databases, policies, and procedures, including confidential budget, payroll, and personnel information.
Maintains department records and statistics and prepares reports, charts, and graphs as needed.
Prepares and submits payroll and maintains departmental attendance records.
Maintains office supply inventory, orders supplies, processes purchase orders, and tracks departmental expenditures.
May coordinate recurring projects or programs requiring knowledge of hospital and departmental operations and independent judgment.
Maintains established quality, safety, environmental, and infection-control standards.
Performs other related duties as assigned.