Administrative Coordinator Cardiology Administration

Ann & Robert H. Lurie Children's Hospital of Chicago•Chicago, IL

About The Position

The Administrative Coordinator oversees and coordinates departmental work to support a productive work environment. The role handles personnel and administrative duties, including new employee orientation, time cards and attendance records, check requests, requisitions, and recruitment documentation. The coordinator keeps the department Manager informed about personnel matters and staffing issues, supports performance appraisal feedback, and serves as a primary resource for problem solving. The position identifies performance improvement goals and staff training needs, manages day-to-day office tasks and supply ordering, and helps maintain office equipment. It may monitor cost center accounts, report variances, support operating and capital budget development, and prepare budget documentation. The coordinator also assists with selecting and procuring office equipment, furniture, and computer hardware and software, and monitors delivery or installation. The role may oversee or use lower-level clerical support staff and performs other assigned duties. Job functions are carried out with a focus on innovation, service excellence, teamwork, and high-quality care and service for patients, families, coworkers, and others.

Requirements

High school diploma or equivalent required.
Three years of general office or secretarial experience, including one year of mid-level management support, required.
Excellent leadership skills and ability to work with teams.
Excellent written and verbal communication and organizational skills.
Analytical ability and understanding of data management and data analysis.
Extensive knowledge and experience with Microsoft Word, Excel, and PowerPoint.
Ability to operate standard office equipment, such as a photocopy machine, facsimile machine, and calculator.

Nice To Haves

Associate degree or equivalent educational courses preferred.
Hospital experience preferred.
One year of office supervisory experience in a hospital office setting strongly preferred.
Experience with major project management and planning preferred.
Ability to type at least 40 words per minute preferred.

Responsibilities

Oversee and coordinate departmental work efforts to ensure a productive work environment.
Complete and document new employee orientation, time cards, attendance records, check requests, requisitions, and other personnel and administrative duties as assigned.
Assist the department Manager with recruiting staff and filling vacancies, as needed.
Keep the department Manager informed of personnel issues affecting operations and take appropriate action to address staffing issues.
Provide feedback to the department Manager on performance appraisals.
Serve as a primary resource for problem solving for the department Manager.
Identify performance improvement goals and staff continuing education or training needs.
Handle day-to-day office tasks, including ordering supplies, ensuring office equipment is in good working condition, and helping staff resolve immediate problems.
Monitor cost center accounts when assigned; inform the department Manager of variances and take appropriate action to correct errors or resolve questions and concerns.
Collaborate with the department Manager on cost center operating and capital budgets and complete budget forms and correspondence for review and approval.
Assist with selecting office equipment, furniture, and computer hardware and software; prepare purchase and installation requisitions, obtain necessary approvals, and monitor timely receipt or installation.
Coordinate recruitment activities with the department Manager, process necessary forms and requisitions, and monitor progress to address questions or concerns.
May oversee and/or use the assistance of lower-level clerical support staff.
Perform job functions in accordance with service principles emphasizing innovation, service excellence, and teamwork.
Perform other job functions as assigned.

Benefits

Medical, dental, and vision insurance
Employer-paid group term life and disability insurance
Employer contribution toward a Health Savings Account
Flexible Spending Accounts
Paid Time Off (PTO)
Paid holidays
Paid parental leave
403(b) plan with a 5% employer match
Voluntary supplemental life, AD&D, and disability coverage
Critical illness, accident, and hospital indemnity coverage
Tuition assistance
Student loan servicing and support
Adoption benefits
Backup childcare and eldercare
Employee Assistance Program and specialized behavioral health services and resources
Discount on services at Lurie Children’s facilities
Discount purchasing program
Potential differentials for some hourly employees, leadership incentives for select roles, health and retirement benefits, and wellbeing programs