Long Term Substitute Administrative Assistant to High School Vice Principals and Deans (3350)

Natick Public Schools•Natick, MA

3d•Onsite

About The Position

Natick Public Schools is hiring a long-term substitute Administrative Assistant to support the high school vice principals and deans. The role is based at the High School and is scheduled for approximately November 30, 2026, through March 1, 2027, for 37.5 hours per week. The position reports to a High School Vice Principal. Salary and benefits are provided according to the Non-Rep salary schedule established by the Natick School Committee, and the position is benefits-eligible. The job goal is to maintain accurate, well-organized student records and assist vice principals and deans in their work. The assistant performs clerical and office duties, communicates with parents, students, staff, and community members, supports visitors and staff, and helps keep a busy office running efficiently and accurately. The role includes accurate and timely data entry and coordination of student, attendance, event, appointment, and administrative processes. The work takes place in a school and office environment and involves regular interaction and collaboration with students, families, staff, and others. Employees must be able to handle multiple demands and time-sensitive work. The position requires completion of a high school education or GED and working knowledge of modern office practices. Related experience and familiarity with specified software are preferred; training may be provided for Google Suite and PowerSchool.

Requirements

Graduation from high school or GED equivalent.
Working knowledge of modern office practices and procedures.
Demonstrated aptitude for the work to be performed.
Excellent human relations skills.
Ability to work collegially and cooperatively with all constituencies within the school community.
Ability to meet and deal effectively with the public.
Effective verbal and written communication skills.
Ability to handle stressful situations.
Ability to coordinate office projects.
Ability to handle a large volume and variety of work associated with a busy office efficiently and accurately.
Passion for working with students, families, and colleagues.
Flexibility and ability to collaborate.
Ability to multitask in a fast-paced environment that supports student growth.
Organization and ability to meet ongoing, time-sensitive work deadlines.
Willingness and ability to help other coworkers as needed.
Successful completion of CORI and SORI checks and fingerprinting.
Must be vaccinated against COVID-19 unless qualifying for an exemption accommodation, per Natick School Committee policy.

Nice To Haves

Two years of experience in a related field.
Knowledge of Google Suite and PowerSchool; training may be provided to the right person.
Bilingual skills, especially in Spanish and Portuguese.
Experience with Microsoft Office, including Word and Excel; PowerSchool; PowerPoint; and Google Docs/Drive.
Comfort with using tables and formulas.

Responsibilities

Maintain accurate and well-organized student records.
Perform clerical duties for the vice principals’ and deans’ offices, including detailed correspondence with parents, students, staff, and community members.
Act as liaison between outside service companies and Natick High School.
Answer phones and, in support of other office administrative assistants, assist students, staff, and visitors and sort mail.
Operate office equipment, including phones, intercoms, computers, scanners, copy machines, calculators, printers, and fax machines.
Perform accurate and timely data entry.
Distribute the Student Daily Attendance List to staff.
Distribute elevator passes to students and collect them.
Organize the Junior Book Awards event.
Prepare for Open House Evening.
Make appointments for vice principals and deans.
Assist with graduation preparation.
Send information to DESE.
Write Special Education letters.
Prepare documentation and appointments for ACT.
Maintain the Free and Reduced List.
Enter students’ tardies to school.
Maintain data for Credit Attendance.
Prepare appointments and paperwork for new students.
Perform other duties as assigned.