Senior Administrative Assistant

University of Miami•Miami, FL

3d•Hybrid

About The Position

The Department of Pathology at the University of Miami has an opportunity for a full-time Senior Administrative Assistant working in a hybrid arrangement in Miami, Florida. The position performs clerical functions and office support activities for assigned departments to facilitate efficient office operations. The role supports department leadership, handles routine and confidential information, coordinates schedules and meetings, prepares correspondence and materials, and provides general assistance to visitors and callers. Duties may be expanded as necessary. The University of Miami offers competitive salaries and a comprehensive benefits package, including medical, dental, and tuition remission. UHealth–University of Miami Health System is a university-based academic health system serving South Florida, Latin America, and the Caribbean through patient care, research, and medical education.

Requirements

High school diploma or equivalent/relevant experience, certification, or license.
At least 3 years of relevant experience.
Ability to learn new procedures, technologies, and protocols and adapt to changing priorities and work demands.
Ability to work collaboratively and contribute to a team environment.
Proficiency with office software, technology, and relevant computer applications.
Strong written and verbal communication skills for interacting with colleagues and stakeholders.

Responsibilities

Support the department and/or department leadership with daily clerical tasks.
Collect, review, and analyze complex and/or confidential data and prepare reports, charts, budgets, and other presentation materials.
Respond to or route non-routine, priority, or confidential inquiries from internal or external sources, including preparing correspondence or other messages on behalf of department leadership.
Plan meetings and take detailed minutes as needed.
Answer phone calls, provide information to callers, or connect callers with appropriate staff.
Schedule appointments and update calendars.
Make travel arrangements and reservations for department leadership and staff as needed.
Compose and type correspondence and informative materials; create spreadsheets and presentations.
Greet visitors and provide general support.
Develop and maintain the department filing system.
Follow University and unit-level policies and procedures and safeguard University assets.