Senior Administrative Assistant

New York Life • New York, NY

10d • $60,500 - $86,000 • Hybrid

About The Position

The Senior Administrative Assistant provides comprehensive administrative support to New York Life’s Corporate Development and Strategy team, helping coordinate multiple activities and maintain efficient department operations. The role supports five senior leaders and requires managing competing priorities while collaborating professionally with employees at all levels and external parties. The successful candidate will bring strong organization, attention to detail, communication, adaptability, discretion, and sound judgment. The position is hybrid, with three days per week in the office.

Requirements

• At least 8 years of experience supporting senior-level executives in a corporate environment.
• Excellent organizational skills, attention to detail, and follow-up skills.
• Strong interpersonal skills and a high level of professionalism.
• Excellent written and verbal communication skills.
• Ability to prioritize and multitask, with a sense of urgency.
• Ability to maintain confidentiality and exercise good judgment and diplomacy.
• High proficiency in Microsoft Outlook, Word, PowerPoint, and Excel, as well as travel reporting and invoicing applications.

Nice To Haves

• Bachelor’s degree preferred.
• Proficiency in, or a strong interest in learning, emerging AI-enabled tools and technologies.

Responsibilities

• Coordinate calendars for multiple leaders and proactively manage heavy meeting scheduling and logistics for a team of five senior leaders.
• Arrange meeting logistics, including IT, room setup, and catering as needed.
• Coordinate travel reservations, prepare travel expense reports, and process invoices accurately and promptly.
• Support the Corporate Development and Strategy team with event logistics, supply and snack ordering, and special events as needed.
• Build and maintain relationships with other Executive Assistants and provide backup support when needed.
• Use or learn emerging AI-enabled tools and technologies to improve administrative efficiency and departmental operations.
• Adapt to changing priorities and handle a variety of tasks based on business needs.
• Own ad hoc administrative tasks, such as compliance approvals and applause recognition reporting.

Benefits

• Comprehensive employee benefits package.
• Leave programs.
• Adoption assistance.
• Student loan repayment programs.
• Annual discretionary bonus; employees may also be eligible to participate in an incentive program.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed