Administrative Assistant #10591

Daytona State College•Daytona Beach, FL

About The Position

The Administrative Assistant provides administrative support to the department Chair by coordinating office operations and assisting with budget preparation and monitoring. The role also provides supplemental support to department students and faculty. Duties include maintaining calendars and appointments, arranging reservations and travel, screening and routing calls, handling departmental mail, compiling information and reports, conducting research and statistical comparisons, and maintaining records. The position prepares forms and correspondence, processes purchase requisitions and supports purchase accountability, submits payroll information, attends meetings and takes minutes as requested, and assists with adjunct hiring paperwork. Other duties and special projects may be assigned by the President or designee. The position requires strong computer, customer service, organizational, and communication skills, as well as the ability to perform varied clerical and technical tasks, manage multiple priorities, and work with attention to detail and flexibility. Employment may be subject to criminal background screening. The position is eligible for Veterans Preference under Florida law, subject to applicable eligibility and documentation requirements.

Requirements

Associate degree.
Two years of related work experience, or an equivalent combination of education and experience in accordance with Fla. Stat. 112.219(6).
Good computer skills and proficiency with Microsoft Office, computers, and peripherals.
Good customer service skills.
Ability to perform clerical and technical tasks involving a wide range of procedures.
Strong organizational skills and effective oral and written communication.
Detail-oriented, creative, flexible, and able to multitask.

Responsibilities

Provide administrative support to the department Chair, coordinate office operations, and assist with budget preparation and monitoring.
Provide supplemental support to department students and faculty.
Maintain appointment calendars, schedule appointments, make reservations and travel arrangements, screen calls, provide information, and refer callers as appropriate.
Process and distribute incoming departmental mail.
Compile information and data for periodic and special reports; research and retrieve records; conduct statistical comparisons; and maintain records systems.
Prepare departmental and college forms, correspondence, reports, memos, contracts, schedules, manuals, documents, requisitions, and related paperwork.
Complete and submit purchase requisitions for supplies and materials and assist with purchase accountability.
Gather and submit payroll information in a timely manner.
Attend departmental, staff, and other professional meetings as requested to exchange information or take minutes.
Assist with adjunct hiring and complete required adjunct paperwork.
Perform other duties and special projects as assigned and directed by the President or designee.