Administrative Assistant II - Workers’ Compensation

State of Colorado•Denver, CO

1d•Onsite

About The Position

The Administrative Assistant II provides administrative support to staff attorneys and paralegals in the Workers’ Compensation Unit within the Civil Litigation and Employment Law Section of the Colorado Department of Law. The position manages the unit’s workflow in a fast-paced environment, supporting legal staff and handling communications, documents, case files, and technology-related coordination. The recruitment may also be used to fill other Administrative Assistant II positions in the section. Applicants must be Colorado residents when they apply. New employees are expected to work in the office; additional flexible work arrangements may be considered after successful onboarding and training, and arrangements may change based on business needs.

Requirements

Colorado residency at the time of application.
Either two years of experience providing general clerical, administrative, or office support as the main function of the job, including support to multiple staff at a time; or a combination of related education and relevant experience equal to two years. Under the education-and-experience option, applicants must have at least one year of qualifying experience, and education may substitute for no more than one year.
Proficiency with Microsoft Office applications.
Familiarity and comfort using technology.
Outstanding organizational skills and demonstrated strong interpersonal skills.
Successful completion of a thorough background investigation before appointment.
Applicants qualifying through the education-and-experience option must submit transcripts with the application. Applicants with a foreign degree must submit a degree translation or evaluation from an accredited institution to receive education credit.

Nice To Haves

General clerical experience in a law office or legal setting.
Experience supporting attorneys with litigation, including assembling documents and exhibits for pleadings or court filings and organizing case files.
Experience organizing documents and electronic file systems.
Experience working with medical files or records.
Experience processing electronic documents.
Customer-service focus.
Strong communication skills.
Outstanding organizational skills.
Strong attention to detail.

Responsibilities

Assist unit attorneys and paralegals with creating, producing, proofreading, and formatting correspondence, documents, and reports.
Serve as a liaison for legal services requests from clients, the public, and court personnel by telephone and written communication.
Manage the flow of written, electronic, and telephone communications, promptly referring emergency matters to the appropriate attorneys and paralegals.
Process, distribute, and maintain the unit’s electronic case files, including preparing folders for new cases, updating pleading and correspondence indices, and organizing physical and electronic correspondence and file documents.
Archive and close cases according to office and section policies and procedures.
Coordinate resolution of computer and technology problems for the unit.
Transmit documents and copies to appropriate recipients.
File documents in court.
Provide backup for other support staff in the section when needed or when another administrative assistant is out of the office.

Benefits

Competitive medical, dental, and vision plans.
Employer-paid life insurance.
Paid holidays.
Retirement plans with Colorado PERA.
Vacation and sick leave earned each month.
Potential eligibility for Public Service Loan Forgiveness.
Free access to an on-site fitness center.
Work-life programs, including flexible work schedules.
Professional development opportunities and training.
Employee discount program.
Employer-paid mental health and counseling services through the Colorado State Employee Assistance Program.
Employer-paid annual attorney registration dues.
Access to professional development training and continuing legal education through PLI, Department of Law University, and other entities.