Clerical Assistant - Workers' Compensation

The Hartford • Brea, CA

4d • $46,222 - $69,333 • Remote

About The Position

The Clerical Assistant is a key member of a busy Workers’ Compensation law office staffed by remote attorneys and employees. The position provides day-to-day clerical support to six attorneys and communicates with attorneys, business partners, courts, and opposing counsel on litigated matters. The position is remote, with in-person attendance at the Brea, California office as business needs arise. Preferred locations are Orange County, Corona, and Whittier.

Requirements

• High school diploma required.
• At least one year of Workers’ Compensation legal support experience required.
• Ability to manage multiple projects and competing priorities effectively.
• Effective time management skills and ability to independently navigate a high-volume environment.
• Strong organizational skills, attention to detail, and ability to work efficiently.
• Ability to work within strict deadlines, set priorities, and handle shifting priorities effectively.
• Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.
• Diplomacy in written and verbal communication with internal and external clients.
• High-speed broadband internet service, an internet-provider-supplied modem/router/gateway hardwired to the employer-issued computer with an Ethernet cable, and minimum upload/download speeds of 10 Mbps/75 Mbps.

Nice To Haves

• College degree preferred.
• At least one year of California administrative support experience preferred.
• Basic knowledge of legal terminology is a plus.

Responsibilities

• Provide effective, accurate, and timely legal clerical support to assigned attorneys and assist with overall office operations.
• Schedule and coordinate depositions and cross-examinations, including rescheduling.
• Schedule and coordinate Agreed Medical Evaluations (AMEs) and Panel Qualified Medical Evaluator (PQME) appointments.
• Prepare and serve Minutes of Hearing (MOH) and Notices of Hearing.
• Manage critical file details to support optimal case outcomes.
• Follow applicable file-level workflows, Standard Operating Procedures (SOPs), and file support standards.
• Ensure compliance with court and administrative body rules and requirements, including electronic filing.
• Monitor and manage incoming e-faxes and the electronic service mailbox.
• Process and manage lien packets.
• Comply with Orders to Produce records from non-medical lien claimants.
• Respond to subpoenas and records requests in a timely manner.
• Collect, organize, and maintain medical records.
• Schedule Informal Settlement Conferences (ISCs).
• Research and investigate returned or undeliverable mail.
• Maintain accurate case documentation and update electronic file records as required.

Benefits

• Medical, dental, vision, life, and disability insurance, effective day one.
• 401(k).
• 25 days of paid time off in the first full year.
• Paid holidays.
• Tuition reimbursement of up to $5,250 for undergraduate programs and $6,000 for graduate programs, subject to additional requirements.
• Student Loan Paydown Program: eligible after six months of service; employer contribution of $125 per month, up to a lifetime maximum of $10,000.
• Paid volunteer opportunities.
• Other rewards may include short-term or annual bonuses, long-term incentives, and on-the-spot recognition.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED