Administrative Assistant Jobs

About The Position

Requirements

• Minimum 1-2 years in an administrative/clerical position; construction industry a plus.
• High School Diploma.
• Valid Driver’s License.
• Proficiency in Word / Excel / Outlook.
• Experience with Adobe Acrobat or similar scanning/PDF software.
• Ability to lift up to 25 pounds.
• Acute attention to detail.
• Strong organizational skills.
• Strong follow-up and follow through.
• Dependability / Reliability.
• Willingness to assist where needed and work as a team.
• Positive, team oriented approach to problem solving.
• Self-starter.
• Ability to effectively communicate with various personality types at all levels.

Nice To Haves

• construction industry a plus

Responsibilities

• Collecting, organizing and compiling various paperwork from office and field staff. Submitting to headquarter office or client as needed.
• Collecting and compiling timesheets and tracking hours worked on projects.
• Billing, opening and closing out of projects.
• New Hire Onboarding.
• Tracking and following up on completion of paperwork.
• Blue stake coordination.
• Scheduling barricades.
• Coordinate outages and access to customers’ property.
• Coordinate with the customer to track and close out service orders.
• Inventory and order PPE and safety supplies when needed.
• Inventory and order office supplies when needed.
• Other duties as assigned.