Administrative Assistant III – District 2 – Skokie

Cook County State's Attorney's Office•Skokie, IL

3d•Onsite

About The Position

The Administrative Assistant III provides administrative support to Assistant State’s Attorneys assigned to the Skokie Courthouse. The position is based at the Skokie Courthouse, 5600 Old Orchard Road, and is part of the Administrative Services Bureau. It reports to the Office Manager and is a full-time, union position at Grade/Step 13, with a listed salary of $56,018. The stated level is entry level, though it may vary for current employees. The role involves preparing legal documents and correspondence, maintaining case information and records, assisting with background checks and court-related requests, and providing general office and public-facing support. The schedule is Monday through Friday, 8:30 a.m. to 4:30 p.m. The position is classified as light work and involves frequent standing or walking, regular handling of objects up to 20 pounds, and occasional handling of heavier items.

Requirements

Excellent communication skills.
Excellent organizational skills.
Ability to multitask.
Proficiency in Microsoft Office applications.

Nice To Haves

Working knowledge of CRIMES, NICE, and SharePoint.
Typing speed of 40 or more words per minute.

Responsibilities

Type subpoenas, motions, answers, and letters.
Create case files and prepare other correspondence as required.
Enter and update case information in the CRIMES database.
Maintain statistics and provide monthly reports on district cases.
Run criminal background checks and reports in LEADS 2000, I-Clear, and the CRIMES database.
Use LEADS to conduct background checks for court proceedings, jury lists, bonds, recidivists, and expungements.
Distribute mail; copy, scan, and email documents.
File paperwork and dispose of case files.
Maintain spreadsheets of disposed case files in SharePoint.
Answer phones and assist walk-in visitors.
Prepare and maintain police department subpoena and court order requests, as well as returns from outside entities, for Grand Jury.
Interact with outside partner agencies.
Perform other duties as assigned.