Administrative Assistant Jobs

About The Position

Requirements

• Strong technical skills and experience in using spreadsheets and databases, preferably Excel and Microsoft Office Suite applications, with the ability to learn and use the enterprise systems and tools needed to perform functions of the position.
• Strong analytical skills to understand and analyze basic statistics.
• Excellent communication and interpersonal skills to interact with diverse individuals and groups at all organizational levels and with external contacts in a tactful, diplomatic, and confidential manner.
• Demonstrates sound judgment.
• Outstanding writing, proofreading, and editing skills to prepare clear and grammatically correct correspondence and reports.
• Strong attention to detail.
• Demonstrated commitment to customer service and teamwork.
• Ability to learn and comply with FERPA regulations as well as other policies and regulations.
• Excellent organizational skills with the ability to prioritize multiple projects and complete tasks on time.
• Ability to work in a busy office environment with many interruptions.
• Problem-solving skills to address concerns and situations in a timely manner.
• Ability to take direction and carry out a plan of action.
• Ability to answer phone calls, take messages, and use standard office equipment.

Nice To Haves

• Experience with MailChimp, Symplicity, Concur, and Canvas.

Responsibilities

• Support the planning and execution of all events by coordinating administrative and logistical tasks.
• Create flyers advertising CSE, CSO, Academic Achievement, and Student Affairs events.
• Reserve rooms, create RSVP forms, track event attendance, create Google forms for event registration, prepare event signage, reserve parking permits, set up rooms, and order catering and food.
• Collaborate with Events Coordinator to ensure seamless execution of events.
• Provide support for larger-scale events, including on-campus interviews, orientation, and commencement.
• Correspond with students, employers, and other internal and external constituencies.
• Draft multiple weekly e-newsletters utilizing MailChimp, Symplicity, and other platforms.
• Enter job posting, employment, and student data into internal databases.
• Enter on-campus interview data into internal database.
• Run CSO monthly reports detailing student and employer engagement.
• Greet guests, answer questions, and direct guests to appropriate departments.
• Reserve conference rooms and private rooms.
• Handle requests for equipment repair and IT support.
• Answer telephone calls, emails, and face-to-face inquiries.
• Maintain supply inventory.
• Maintain a clean and professional environment within CSE.
• Provide administrative support to faculty members.
• Make copies, process exams, and enter grades.
• Updates course data.
• Compile and organize bar exam materials.
• Update website and Canvas pages.
• Update student handbook and photo directory.
• Process expenses and invoices through Concur.
• Maintain files in shared databases.
• Support academic fellow scheduling.
• Assist with other duties as assigned.