Administrative Assistant 1 (PCN 252242)

State of Alaska • Valdez, AK

1d

About The Position

The Administrative Assistant 1 provides administrative support to the Alaska Department of Transportation and Public Facilities (DOT&PF), Northern Region Maintenance & Operations Valdez District. The role supports more than 320 employees and is part of the Northern Region Maintenance & Operations Administrative Team. Duties span timesheet coordination, travel arrangements, reception, correspondence, purchasing, and file and document management.

Working closely with the Administrative Assistant 3, Administrative Officer 2, and District Superintendent, the position supports financial operations by tracking expenditures, assisting with procurement, and maintaining accurate records. It also contributes to personnel-related activities and provides general administrative and technical support to help the team remain organized, efficient, and responsive to Northern Region needs.

The position is located in Valdez, Alaska. DOT&PF’s mission is to Keep Alaska Moving, and its core values include integrity, excellence, and respect. The department emphasizes teamwork, collaboration, communication, and coordination.

Requirements

• Six months of advanced clerical experience, such as experience comparable to Office Assistant 2 or Accounting Clerk work, or the equivalent with another employer; OR six months of a combination of post-secondary education, vocational education, and/or advanced-level clerical experience.
• Advanced clerical experience examples include reviewing complex or questionable documents, researching files and regulations, applying rules and policies, advising staff on administrative procedures, tracking expenditures, completing administrative paperwork, composing correspondence, and reviewing forms for accuracy and completeness.
• Core competencies include oral and written communication, clerical knowledge, attention to detail, and adaptability.

Responsibilities

• Coordinate timesheets.
• Arrange travel.
• Provide reception services.
• Prepare and manage correspondence.
• Assist with purchasing and procurement.
• Manage files and documents.
• Track expenditures and support financial operations.
• Maintain accurate records.
• Contribute to personnel-related activities.
• Provide general administrative and technical support.

Benefits

• Career growth opportunities.
• Training programs and mentorship opportunities.
• State of Alaska benefits package.
• Retirement plan.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed