Administrative Assistant 2 (PCN 060676)

State of Alaska • Juneau, AK

8d • Onsite

About The Position

The Department of Health is hiring an Administrative Assistant 2 to provide administrative support across personnel, finance, procurement, and records management. The role helps staff navigate processes and supports the accurate, timely, and coordinated operation of programs serving Alaskans.

The position is based in the Alaska Office Building in Juneau. Work takes place in a professional office environment and primarily involves computer-based tasks, document processing, and communication with staff across the state, with minimal travel. Flexible scheduling and potential telework may be available after successful completion of probation, depending on operational needs.

The Department of Health works to protect and promote the health and well-being of Alaskans through efficient and accountable public service. This position contributes to that mission by maintaining the administrative foundation of its programs and supporting a culture of integrity, service, and collaboration. The position is open to Alaskan residents only.

Requirements

• Six months of entry-level technical experience in one or more administrative functional areas, such as human resources, accounting, administration, or procurement; or one year of advanced-level clerical experience; or one year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours); or an equivalent combination of post-secondary education, vocational education, and/or advanced-level clerical experience.
• Ability to demonstrate competencies in accountability, attention to detail, interpersonal skills, self-management, and computer skills.
• Must be an Alaskan resident.
• At the interview, provide three professional references who may be contacted by phone; one must be the current or most recent supervisor if not already provided in the application.
• Provide transcripts to verify educational credentials used to meet or support minimum qualifications; unofficial transcripts are acceptable if they list the institution name or URL.
• Document relevant work experience in the application, including employer name, job title, employment dates, and full-time or part-time status when applicable.

Nice To Haves

• Experience in administrative operations, HR processes, finance, or procurement.
• Initiative, collaboration, and interest in continuous learning.

Responsibilities

• Review, code, process, and track invoices, P-card activity, IT blanket items, and travel documentation to ensure accuracy and timely payment.
• Coordinate recruitment and onboarding, including preparing job postings, routing applicants, initiating IT setup, and maintaining personnel files.
• Manage signature routing and organizational chart updates.
• Review and enter timesheets to support daily operations.
• Assist with procurement entry and tracking, invoice corrections, asset inventory, and other administrative tasks.
• Provide administrative support across personnel, finance, procurement, and records management.
• Help staff navigate administrative processes efficiently.

Benefits

• Supportive team environment and work that contributes to statewide public health services.
• Opportunities to build administrative operations, HR, finance, and procurement skills for potential long-term state career advancement.
• Flexible scheduling may be available depending on operational needs after successful completion of probation.
• Potential telework options may be available depending on operational needs after successful completion of probation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed