Law Office Assistant 1 (PCN 031377)

State of Alaska • Juneau, AK

4d • Onsite

About The Position

The State of Alaska Department of Law, Criminal Division, is hiring a Law Office Assistant 1 to provide administrative support to attorneys and paralegals in the Criminal Division Central Office in Juneau. The work includes typing and formatting legal documents, data entry, organizing electronic files, and communicating verbally and in writing with outside agencies and individuals. The role supports attorneys and paralegals with deadlines, court matters, hearings, and trials, and offers exposure to the legal system across multiple areas of law. This is flexibly staffed, with an advancement opportunity for employees who demonstrate motivation to learn and succeed.

The position has a 37.5-hour work week. General office hours are 8:00 a.m. to 4:30 p.m., with flexibility to establish regular hours around core business hours. The office is located at the Diamond Court House in downtown Juneau. The work environment is described as friendly, dynamic, collaborative, and engaging.

The incumbent must maintain strict confidentiality and be able to tolerate possible exposure to graphic pictures, coarse language, and detailed descriptions of horrific criminal acts. A background check and fingerprinting are required, and the incumbent must obtain access to the Alaska Public Safety Information Network (APSIN).

Requirements

• One year of experience combining some of the following: significant customer service contact; eliciting or exchanging information about requirements or procedures to secure services, authorizations, or goods for clients; or standard administrative tasks such as preparing correspondence or reports, filing, data entry, receiving payments, or maintaining logs.
• Regular, proficient use of electronic management information systems, word processing, and other standard business software applications.
• The required experience may be substituted by a combination of post-secondary education from an accredited college or university and applicable experience; 2.67 semester hours or 4 quarter hours equal one month of experience.
• An associate's degree or specific vocational-technical certification in a legal support career area, such as paralegal, legal assistant, legal secretary, or criminal justice, may substitute for the required experience.
• Vocational-technical certification in a generalized business support career area may substitute for up to six months of the required experience.
• Maintain strict confidentiality.
• Pass a background check and fingerprinting and obtain APSIN access.
• Alaska residency is required.
• Demonstrate oral and written communication, computer, interpersonal, information management and organization, and problem-solving competencies.

Responsibilities

• Provide administrative support to attorneys and paralegals in the Criminal Division Central Office.
• Type and format legal documents.
• Perform data entry and organize documents in electronic files.
• Communicate verbally and in writing with outside agencies and individuals to accomplish tasks.
• Assist attorneys and paralegals with deadlines and legal matters, including preparation for hearings and trials.

Benefits

• 12 paid holidays.
• Personal leave accrual starting at 6 hours per pay period, approximately 21 days annually, increasing with years of service.
• Flexible scheduling around core business hours.
• Built-in advancement opportunity for employees who demonstrate motivation to learn and succeed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed