Law Office Assistant 1 (PCN031329)

State of Alaska • Kotzebue, AK

5d • Onsite

About The Position

The State of Alaska Department of Law, Division of Criminal, is hiring a Law Office Assistant 1 to provide administrative support to prosecutors in the Kotzebue District Attorney’s Office. The position includes typing and formatting legal documents, entering data, organizing documents in electronic files, and communicating verbally and in writing with outside agencies and individuals to complete work. The role supports preparation for hearings and trials and involves working closely with attorneys, courts, and others involved in the legal process. This is a flexibly staffed position with opportunities for growth and skill development.

The office’s mission is to seek justice, promote public safety and respect for government through prompt, effective, and compassionate prosecution, while advocating for victims, respecting law enforcement agencies, responsibly stewarding public resources, holding offenders accountable, and protecting the rights of the accused. The office is located at 373A 2nd Avenue, Kotzebue, Alaska. The work week is 37.5 hours. General office hours are 8:00 a.m. to 4:30 p.m., with flexibility to establish regular hours around core business hours.

The incumbent must maintain strict confidentiality and be able to tolerate possible exposure to graphic pictures, coarse language, and detailed descriptions of horrific criminal acts. A background check and fingerprinting are required, and the position requires APSIN access. The announcement states that most positions require the ability to obtain a Notary Public upon hire, and that any overtime, weekend, or holiday work requirements will be stated in the specific vacancy announcement; none are specified here.

Requirements

• One year of experience involving some combination of significant customer service; eliciting or exchanging information about requirements or procedures to secure services, authorizations, or goods for clients; and standard administrative tasks such as preparing correspondence or reports, filing, data entry, receiving payments, or maintaining logs.
• The qualifying experience must include regular, proficient use of electronic management information systems, word processing, and other standard business software applications.
• Post-secondary education from an accredited college or university may substitute for required experience according to the stated conversion of 2.67 semester hours or 4 quarter hours per month.
• An associate’s degree or specific vocational-technical certification in a legal support career area may substitute for required experience.
• Vocational-technical certification in a generalized business support career area may substitute for up to six months of required experience.
• Maintain strict confidence with information accessed through the position.
• Pass a background check and fingerprinting and obtain APSIN access.
• Be able to tolerate possible exposure to graphic pictures, coarse language, and detailed descriptions of horrific criminal acts.
• The position is open to Alaska residents only.

Nice To Haves

• Reliability, curiosity, and interest in tackling new challenges.
• Interest in learning, developing new skills, and advancing in a career.
• Strong oral and written communication skills.
• Computer skills, including use of software applications, databases, and automated systems.
• Interpersonal skills, including courtesy, tact, empathy, effective relationship-building, and sensitivity to cultural diversity and individual differences.
• Ability to gather, organize, maintain, assess, and communicate information.
• Problem-solving skills, sound judgment, and ability to evaluate alternatives and make recommendations.

Responsibilities

• Provide administrative support to prosecutors in the Kotzebue District Attorney’s Office.
• Type and format legal documents.
• Perform data entry.
• Organize documents in electronic files.
• Communicate verbally and in writing with outside agencies and individuals to accomplish tasks.
• Assist with preparation for hearings and trials.
• Maintain strict confidentiality of information accessed through the position.

Benefits

• 12 paid holidays.
• Personal leave accrual starting at 6 hours per pay period (about 21 days annually), increasing with years of service.
• 37.5-hour work week.
• Flexible scheduling of regular hours around core business hours.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed