Law Office Assistant 1/2 (02-1783)

State of Alaska • Palmer, AK

7d • Onsite

About The Position

This position provides support to the Office of Public Advocacy’s Public Defense section in Palmer through experienced administrative and communication skills combined with a strong work ethic. The position provides administrative support with filing legal documents with the court and serving parties, formatting, editing, proofreading and revising documents for correct caption, syntax, punctuation, grammar, and spelling. It also involves processing incoming and outgoing mail, monitoring the section’s email inbox for incoming court notices, orders, and other documents, organizing paper and electronic files, calendaring deadlines for attorneys, answering incoming phone calls, and managing daily office needs such as maintaining office equipment and ordering office supplies.

Requirements

• PI01A1 – Law Office Assistant 1: One year of experience that involves some combination of providing significant customer service contact; eliciting or exchanging information as related to requirements or procedures necessary to secure services, authorizations, or goods on behalf of the client; and/or performing standard administrative tasks such as preparing correspondence or reports, filing, entering data, receiving payments, and/or maintaining logs and includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications.
• PI01A2 – Law Office Assistant 2: One year of specific experience as a Law Office Assistant 1 with the State of Alaska; OR Successful completion of training under a formally established Law Office Assistant 1-2 flexible staffing training plan with the State of Alaska; OR One year of experience in a law office, or other administrative experience that includes the regular, proficient use of electronic management information systems and word processing and other standard business software applications for preparing, reviewing, or processing legal documents such as affidavits, court reports, demand letters, discovery requests or responses, entries of appearances, hearing transcripts, memoranda of advice/instruction, motions, legal opinions, subpoenas, and/or writs.
• Adaptability: adjusts planned work by gathering relevant information and applying critical thinking to address multiple demands and competing priorities in a changing environment.
• Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
• Clerical: Knowledge of filing, typing, entering data, maintaining records, taking shorthand, and using and completing forms.
• Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work.
• Most positions require incumbents to be able to obtain a Notary Public upon hire, and to be able to pass a criminal background check to meet security requirements for using criminal record networks such as APSIN and National Crim Enforcement Information Center/National Law Enforcement Telecommunications System (NCIC/NLETS).
• Some positions are required to work regular overtime during the standard workweek, on weekends, and/or holidays to provide support to the assigned duty attorney.

Responsibilities

• Filing legal documents with the court and serving parties.
• Format, edit, proofread and revise documents for correct caption, syntax, punctuation, grammar, and spelling.
• Processing incoming and outgoing mail.
• Monitoring the section’s email inbox for incoming court notices, orders, and other documents.
• Organizing paper and electronic files.
• Calendaring deadlines for attorneys.
• Answering incoming phone calls.
• Managing daily office needs such as maintaining office equipment and ordering office supplies.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed