Law Office Assistant 1 (PCN031125M)

State of Alaska•Fairbanks, AK

5d•Onsite

About The Position

The Department of Law, Division of Criminal, is hiring a Law Office Assistant 1 to provide administrative support to prosecutors in the Fairbanks District Attorney’s Office. The role includes preparing and formatting legal documents, entering data, organizing electronic files, and communicating verbally and in writing with outside agencies and individuals to accomplish work. The position supports preparation for hearings and trials and requires maintaining strict confidentiality. The office’s work may involve exposure to graphic pictures, coarse language, and detailed descriptions of serious criminal acts. Applicants must be Alaska residents. This is a flexibly staffed position with opportunities for growth and skill development. The expected workweek is 37.5 hours. General office hours are 8:00 a.m. to 4:30 p.m., with flexibility to establish regular hours around core business hours. The Fairbanks District Attorney’s Office is located at 510 2nd Avenue, Suite 200, Fairbanks, Alaska. The office describes its environment as friendly, dynamic, and engaging, with daily team collaboration and work across multiple areas of law.

Requirements

Alaska residency.
One year of experience involving some combination of significant customer-service contact; eliciting or exchanging information about requirements or procedures to secure services, authorizations, or goods for clients; and standard administrative tasks such as preparing correspondence or reports, filing, data entry, receiving payments, or maintaining logs.
Regular, proficient use of electronic management information systems, word processing, and other standard business software applications.
Ability to maintain strict confidentiality.
Ability to tolerate possible exposure to graphic pictures, coarse language, and detailed descriptions of criminal acts.
A background check and fingerprinting are required; the incumbent must obtain APSIN access through the office.
At interview, provide three professional references with daytime telephone numbers and email addresses, including at least one current or former supervisor, and the last two performance evaluations or supervisory letters of recommendation if evaluations are unavailable.
If relying on post-secondary education to meet minimum qualifications, complete the Education section of the application and attach transcripts; foreign education requires the specified equivalency documentation.

Nice To Haves

An associate’s degree or vocational-technical certification in a legal support career area, such as paralegal, legal assistant, legal secretary, or criminal justice, may substitute for the required experience.
Vocational-technical certification in a generalized business support career area may substitute for up to six months of the required experience.
Post-secondary education in any area of study may be combined with applicable experience as a substitution for the required experience.

Responsibilities

Provide administrative support to prosecutors in the Fairbanks District Attorney’s Office.
Type and format legal documents.
Perform data entry.
Organize documents in electronic files.
Communicate verbally and in writing with outside agencies and individuals to accomplish tasks.
Assist with preparation for hearings and trials.
Maintain strict confidentiality of information accessed through the position.