Seasonal Tax Administrative Assistant

Eide Bailly LLP•Schaumburg, IL

3d•Onsite

About The Position

The Seasonal Tax Administrative Assistant provides administrative, client, and department support to partners, managers, and assigned teams at Eide Bailly’s Schaumburg office in Chicago, Illinois. The role includes organizing client information, scanning, logging and filing documents, handling client correspondence, and providing backup receptionist and front-desk coverage. The assistant collaborates with the administrative team to meet deadlines, complete projects on time, and maintain in-office coverage during business hours. The position calls for accuracy, confidentiality, professionalism, reliable attendance, and the ability to manage multiple priorities and assist with special projects and other duties as assigned. This is a seasonal, in-office position. It could lead to a part-time role averaging 32 hours per week from January through April and August through October, with the possibility of occasional hours outside those periods. Overtime may be needed. Compensation is $24.00–$31.00 per hour. The role requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift up to 20 pounds. Applicants must be authorized to work in the United States now or in the future without visa sponsorship.

Requirements

High school diploma.
Two years of administrative support experience; professional services or accounting firm experience is preferred.
Ability to thrive in a high-volume, fast-paced work environment.
Ability to prioritize and organize work to complete tasks of an immediate nature.
High professional standards and ability to maintain strict client confidentiality.
Proficiency in Microsoft Excel, Word, Outlook, DocuSign, Teams, and Adobe Acrobat.
Strong attention to detail and verbal and written communication skills.
Ability to collaborate as part of a team and work independently with limited supervision.
Willingness to work overtime as needed.
Ability to meet physical demands including prolonged standing and sitting, some bending, stooping, and stretching, and lifting up to 20 pounds.
Must be authorized to work in the United States now or in the future without visa sponsorship.

Nice To Haves

Administrative support experience in a professional services or accounting firm.

Responsibilities

Provide administrative support to partners, managers, and assigned teams.
Organize client information and scan, log, and file documents.
Support client and department activities, including correspondence with clients.
Provide backup receptionist coverage, answer phones, and assist with client service.
Collaborate with the administrative team to meet deadlines and complete assigned projects on time.
Provide in-office coverage during business hours.
Maintain accuracy, confidentiality, professionalism, and regular, predictable attendance while managing multiple priorities.
Take on new challenges, assist with special projects, and perform other duties as assigned.