Administrative Assistant Jobs

About The Position

Requirements

• High School graduation or equivalent, minimum age 18.
• Ability to work respectfully and professionally with a variety of people and challenges.
• Ability to maintain a positive outlook and to remain calm in sometimes chaotic situations.
• Ability to demonstrate honesty, self-discipline and accountability for one’s actions.
• Maintain professional boundaries while establishing a trustworthy and beneficial relationship.
• Ability to take initiative on projects assigned.
• Demonstrate appreciation for Ariel Clinical Services’ work, show commitment to the position, and always represent Ariel professionally and respectfully.
• Basic computer knowledge. Including Microsoft 365 applications. Basic excel spreadsheet design and running record keeping.
• Demonstrate skill in reading, speaking, and writing in English.
• The ability to be flexible, and able to change direction rapidly.
• Communicate respectfully and effectively, both verbally and in writing, in individual and group settings, while demonstrating active listening skills.
• The ability to be a reliable team player and supportive team member.
• The ability to maintain professional boundaries in a diverse environment.
• The ability to demonstrate consistent and reliable attendance.
• CPR certification/license.
• Central Registry for Child Abuse background check.
• Colorado Adult Protective Services (CAPS) background check.
• Criminal Background Investigation (CBI) background check.
• CBI Sex Offender Background Check.
• National Sex Offender Background Check.
• Federal Background Investigation (FBI) background check.
• Reference check.
• Office of Inspector General check.
• I-9 documentation.

Nice To Haves

• One year of administrative experience in a professional environment.

Responsibilities

• Greet individuals receiving services, customers, and employees in person and by phone, provide directions, and escort visitors to their destination when appropriate.
• Safeguard the confidentiality of all information obtained or observed while performing job duties.
• Learn to use, troubleshoot, and assist others with office equipment; complete the organization’s fax and postal needs. Collecting the mail and distribute daily.
• Maintain a record of all monies received by the agency following Standard Operating Procedures.
• Maintain files by scanning documents, saving to appropriate driver and various systems, archiving documents as needed.
• Maintain workstation, conference rooms, and lobby areas to ensure they are clean and presentable.
• Sanitize all high touch areas in the front offices, including chairs and door handles, morning and afternoon.
• Provide front desk coverage during lunch breaks, employee absences, and scheduled paid time off.
• Support teams, departments, and programs with projects as needed.
• Complete assigned opening and closing duties.
• Adhere to all front desk safety protocols and procedures.
• Work closely with other Ariel Programs and offices.
• Performs other duties as assigned.

Benefits

• Medical, Dental, and Vision at affordable rates.
• Group Life Insurance 100% covered.
• Group Accident, Hospitalization, Identity Fraud, and Critical Illness plan available at a discounted rate.
• HSA & FSA employee funded accounts.
• Generous Paid Time Off accrual - 13 PTO days in the first year, 48 hours of paid sick leave, and 11 paid holidays.
• $50/month for participation in Wellness Program.
• Retirement 403B & 403B employer match up to 5% at one year anniversary.
• Mileage Reimbursement.
• Employee Assistance Program (EAP).