Administrative Assistant
About The Position
Provides administrative support to a department by coordinating calendars, meetings, communications, data management, and office operations. Supports supervisors and teams with scheduling, meeting-room management, event planning, written and electronic communications, reports, presentations, and records. Helps process supply requests, invoices, expense reports, travel arrangements, and department-related workflows while maintaining confidentiality and meeting established standards. Completes work assignments by setting priorities, collaborating with colleagues and business partners, communicating progress, addressing improvement opportunities, and adapting to change and feedback. The role is expected to follow company policies, procedures, and ethical standards and to demonstrate Walmart’s values. This includes treating people with respect, fostering belonging and collaboration, acting with integrity and accountability, serving customers and members, and pursuing continuous improvement.
Responsibilities
- Schedule and maintain calendars, resolve scheduling conflicts, respond to meeting requests, coordinate department activities, and manage meeting rooms.
- Handle communications by answering, reviewing, directing, and transferring calls; taking messages; responding to caller requests; and maintaining discretion and confidentiality.
- Draft, proofread, and update presentations, emails, memos, vendor responses, and other written or electronic communications at the direction of others.
- Compile, validate, prioritize, and maintain data and information in documents, business tools, and electronic forms; research and resolve errors; and escalate patterns, trends, risks, or concerns.
- Create presentations, reports, and templates while maintaining the security and confidentiality of information.
- Support department operations by resolving requests, submitting supply requests within budget, helping maintain office equipment, and coordinating with visiting associates and guests.
- Receive, interpret, and process invoices and expense reports according to standards.
- Plan and prepare for key events and dates, including associate onboarding, evaluations, and people-related activities; monitor deadlines and communicate with relevant partners.
- Schedule travel-related activities and coordinate and monitor department or business processes.
- Prioritize and complete assignments using policies, data, and resources; collaborate with managers, coworkers, customers, and business partners; communicate progress; and recommend improvements.
- Follow company policies, procedures, standards of ethics, and the Open Door Policy; support a culture of respect, integrity, customer focus, accountability, and continuous improvement.
Benefits
- Competitive pay and performance-based bonus awards
- Medical, vision, and dental coverage
- 401(k)
- Stock purchase
- Company-paid life insurance
- Paid time off, including sick leave
- Parental leave
- Family care leave
- Bereavement leave
- Jury duty leave
- Voting leave
- Short-term and long-term disability
- Company discounts
- Military Leave Pay
- Adoption and surrogacy expense reimbursement
- PTO and/or PPTO for vacation, sick leave, holidays, or other purposes
- Live Better U education benefit, including tuition, books, and fees for eligible programs
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
