Administrative Assistant

Loenbro•Omaha, NE

2d•Onsite

About The Position

The Administrative Assistant supports daily operations in a fast-paced construction project office, working closely with Project Managers, Superintendents, and field teams. The role provides administrative support to help ensure efficient communication, accurate documentation, and organized project operations. It requires attention to detail, strong organization, adaptability, and the ability to manage routine tasks while supporting changing jobsite needs. The position is onsite in Omaha, Nebraska, within Loenbro’s Midwest business unit. It reports to the Senior Project Manager and is classified as full-time and non-exempt. The role also requires compliance with company policies, applicable safety regulations, PPE requirements, and Loenbro’s Environmental Health and Safety policies.

Requirements

1–2 years of administrative, clerical, or office support experience.
Basic understanding of HR and onboarding processes in a construction or field operations setting.
Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
Ability to work in a fast-paced construction office while supporting multiple priorities.
Strong organizational and time-management skills.
Excellent attention to detail and accuracy.
Effective communication and interpersonal skills with office and field personnel.
Ability to handle confidential employee and project information professionally and discreetly.
If driving is required, a valid driver’s license and proof of insurability are required; drivers are subject to a DMV background records search.

Nice To Haves

Construction or industrial office support experience.
Experience supporting construction projects, jobsite offices, or field operations.

Responsibilities

Greet and assist walk-in employees, subcontractors, vendors, and visitors professionally and promptly.
Answer and route inbound phone calls and respond to jobsite and project-related inquiries.
Support new-hire onboarding, orientation scheduling, badging, and paperwork coordination.
Complete employee time entry and provide payroll support and field personnel recordkeeping.
Maintain project documentation, including project logs, purchase orders and invoices, equipment tracking logs, and subcontractor documentation.
Provide administrative project support to Project Management and field leadership.
Scan, upload, and organize project files using document management systems and imaging software.
Maintain organized filing systems for compliance, safety, and project records.
Support communication between field crews, management, and corporate departments.
Comply with company policies and procedures, safety regulations, PPE requirements, and EH&S policies.