Senior Administrative Assistant

Jewish Federation of Cincinnati•Cincinnati, OH

2d•$29 - $31•Onsite

About The Position

The Senior Administrative Assistant is a full-time, hourly, in-office position based at the JFC office five days a week. Reporting to the Accounting and Finance Manager, who oversees centralized processes, this role provides administrative support to multiple departmental employees, including the Managing Director and SBS department staff. The position handles confidential and time-sensitive material, responds promptly to ad hoc requests, and applies a range of administrative concepts, practices, and procedures. The role also supports light accounting activities, departmental coordination, records management, communications, travel, purchasing, and visitor services. The position description notes that its duties are not exhaustive and that other duties may be assigned.

Requirements

High school diploma or GED.
At least three years of administrative support experience.
Strong computer skills, including Microsoft Word, Excel, Access, PowerPoint, and Outlook.
Strong office and project management skills.
Strong critical-thinking skills.
Excellent oral and written communication skills.
Strong work ethic and respect for and adherence to confidentiality expectations.
Excellent organizational skills and consistent attention to detail.
Professional, pleasant demeanor and outstanding customer service skills.
Initiative and ownership of assigned projects and duties.
Ability to multitask, prioritize, and meet deadlines.
Team-oriented approach, upbeat attitude, and enthusiasm for the work.
Ability to work independently and as part of a team in a fast-paced, high-volume environment, emphasizing organization, accuracy, and timeliness.
Ability to follow standard filing procedures.
Willingness to occasionally work extra hours.

Nice To Haves

Accounting experience.
Experience with QuickBooks and Blackbaud’s Financial Edge.

Responsibilities

Provide primary administrative support to the Managing Director and all SBS department staff.
Perform light accounting work, such as customer billing and deposit scanning.
Create and mail monthly and bi-monthly client invoices as needed.
Maintain vendor records in Bill.com, accounting systems, and databases, including onboarding vendors, collecting W-9s, and updating addresses.
Complete monthly bank and credit card reconciliations for clients as needed.
Assist with planning the yearly departmental retreat, including venue, food, and activities.
Answer phone calls, direct callers to the appropriate person, or take messages.
Schedule meetings with volunteers and professionals.
Coordinate meeting logistics, including location, agendas, minutes, materials, copying and distribution, room setup, and food and beverage orders.
Coordinate and perform periodic document archiving and manage offsite storage needs.
File and retrieve corporate documents, records, and reports.
Open, sort, and distribute incoming correspondence, including mail, faxes, and email.
Run departmental errands, including trips to the bank and client locations.
Make travel arrangements.
Prepare for and greet visitors.
Support accountants with mailings and acknowledgment letters.
Purchase office supplies for departmental staff.
Perform other duties as assigned.

Benefits

Robust medical, dental, and vision insurance with an employee health and wellness plan.
Talent management and professional development programs and learning opportunities.
Competitive 401(k) program with company match and additional contribution opportunities.
Complimentary single membership to the Mayerson JCC Fitness Center, plus discounts to the onsite Café and Spa.
15 days of vacation, 12 days of sick leave, and up to 10 paid Jewish holidays per year, in addition to federal holidays.
F.S.A.
Employer-matched H.S.A.
Life insurance.
Voluntary short-term and long-term disability insurance.
529 College Savings Plan.
Legal Shield plan.
Fun, collaborative, business-casual work environment.