Administrative Assistant for the Division of Asset Management

City of New York • New York City, NY

1d

About The Position

The Administrative Assistant for the Division of Asset Management provides administrative and clerical support to the Assistant Commissioner in the administration of the Asset Management, Tax Credit and HOME Compliance, and Homeowner Mortgage Servicing units. The Division works to preserve the longevity and affordability of housing created or preserved by HPD, identify at-risk buildings and portfolios, stabilize struggling assets, track property conditions, oversee regulatory compliance, and help reposition projects with owners, partners, and HPD’s Office of Development.

Requirements

• A baccalaureate degree from an accredited college and two years of experience in community work or community-centered activities related to the duties; or high school graduation or equivalent and six years of related community work or community-centered activities; or equivalent education and/or experience.
• At least one year of experience in community work or community-centered activities related to the duties is required for all candidates.
• Ability to prioritize and organize work assignments and perform work in an independent environment.

Nice To Haves

• Proficiency with computers and programs such as MS Office, including Outlook, Excel, and PowerPoint.
• Strong problem-solving, critical-thinking, and verbal and written communication skills.
• Detail-oriented, with effective time-management and organizational skills.

Responsibilities

• Manage the Assistant Commissioner’s calendar and assist in scheduling meetings.
• Prepare meeting agendas, document meeting minutes, and develop PowerPoint presentations and other materials as needed.
• Assist with onboarding new employees and organizing orientation materials.
• Monitor and respond to external correspondence in the general Asset Management inbox, ensuring timely and professional communication.
• Facilitate and follow up on Freedom of Information Law (FOIL) and tickler requests, ensuring compliance and timely resolution.
• Manage office supplies inventory and place orders as necessary.
• Provide general administrative support to Asset Management directors.
• Assist with special projects as needed.

What This Job Offers

• Job Type: Full-time