Administrative Assistant for the Division of Asset Management
About The Position
The Administrative Assistant for the Division of Asset Management provides overall administrative and clerical support to the Assistant Commissioner in the administration of the Asset Management, Tax Credit and HOME Compliance, and Homeowner Mortgage Servicing units. The role also supports Asset Management directors and assists with special projects as needed. The Division of Asset Management works to preserve the longevity and affordability of housing units created or preserved by HPD. Its work includes tracking the physical and financial condition of properties, overseeing regulatory compliance, identifying at-risk buildings and portfolios, and helping reposition struggling assets in collaboration with owners, partners, and HPD’s Office of Development.
Requirements
- A baccalaureate degree and two years of experience in community work or community-centered activities related to the duties; or high school graduation or equivalent and six years of such experience; or equivalent education and/or experience. All candidates must have at least one year of qualifying experience.
- Ability to prioritize and organize work assignments and perform work independently.
Nice To Haves
- Proficiency with computers and Microsoft Office programs, including Outlook, Excel, and PowerPoint.
- Strong problem-solving, critical-thinking, verbal communication, and written communication skills.
- Attention to detail, effective time-management skills, and organizational skills.
Responsibilities
- Manage the Assistant Commissioner’s calendar and assist with scheduling meetings.
- Prepare meeting agendas, document meeting minutes, and develop PowerPoint presentations and other materials as needed.
- Assist with onboarding new employees and organizing orientation materials.
- Monitor and respond to external correspondence in the general Asset Management inbox, ensuring timely and professional communication.
- Facilitate and follow up on Freedom of Information Law (FOIL) and tickler requests to ensure compliance and timely resolution.
- Manage office supplies inventory and place orders as necessary.
- Provide general administrative support to Asset Management directors.
- Assist with special projects as needed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
