Sr Administrative Assistant

6014-Janssen Biotech Legal Entity•Horsham, PA

2d•Hybrid

About The Position

Johnson & Johnson is seeking a Sr. Administrative Assistant to provide administrative support to executives and internal teams in a fast-paced, collaborative environment. The role manages routine tasks and adapts to changing needs while maintaining accuracy, timeliness, quality, professionalism, and discretion. It serves the AI Strategy and Execution and Customer Engagement Transformation groups and includes maintaining the office environment and managing external partner relationships and contracting as needed. This hybrid position is based in Horsham, Pennsylvania, and is eligible for J&J Flex: three days in the office and two days remote each week. The position is overtime eligible and requires up to 5% travel across U.S. sites. The role may also provide backup support to the Executive Administrative Assistant to the Chief Commercial Data Science Officer.

Requirements

High School/Secondary degree or equivalent required.
A minimum of 4 years’ experience in administrative or office support is required.
Basic knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Strong written and verbal communication skills.
Ability to manage routine tasks independently and prioritize work effectively.
Up to 5% travel across U.S. sites is required.

Nice To Haves

Accountability
Administrative Support
Business Writing
Communication
Customer Centricity
Data Capturing
Diary Management
Document Management
Event Management
Microsoft Office
Office Administration
Organizational Knowledge
Organizing
Presentation Development
Process Oriented
Professional Ethics
Travel Planning
Typing

Responsibilities

Manage complex, frequently changing calendars and schedule meetings with internal and external partners.
Prepare confidential presentations, memos, correspondence, and expense reports; record and organize data and supporting documentation.
Communicate professionally with employees, management, external business contacts, and vendors.
Maintain files, documents, and navigation maps in Teams groups.
Partner with internal teams to develop and distribute pre-reads and training materials.
Arrange domestic and international travel.
Track communications and capture analytics.
Use and identify innovative applications for technology platforms, including Excel, Outlook, PowerPoint, Word, web navigation, Concur, SharePoint, Teams, Global Connect, Workday, Our Source, and e-Marketplace.
Administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders, tracking expenditures and actual expenses in variance reports, processing and reconciling invoices against monthly reports, and preparing periodic purchase-order status reports.
Work independently without day-to-day guidance, using critical thinking and sound judgment to resolve complex problems while maintaining strict confidentiality.
Maintain the office environment and serve as the single point of contact for the AI Strategy and Execution and Customer Engagement Transformation groups.
Demonstrate Johnson & Johnson’s Leadership Imperatives and Credo.
Coordinate logistics for departmental and group meetings, including Town Halls, by arranging venues, catering, materials, audiovisual and technology support, and agendas.
May review executives’ email and flag items requiring review or action.
May provide backup support to the Executive Administrative Assistant to the Chief Commercial Data Science Officer.
Manage external partner relationships and facilitate contracting as needed.