Administrative Assistant, Gabelli Presidential Scholars (Temporary)

Boston College • Chestnut Hill, MA

2d

About The Position

The Administrative Assistant supports the administrative, logistical, and activity-delivery needs of the Gabelli Presidential Scholars Program (GPSP). The role handles departmental budget transactions, helps produce GPSP publications, maintains the program website, registers three annual overseas group trips in the University Travel Registry, and provides additional administrative and support services to the Director and Associate Director. Some weeknight and weekend work is required, particularly for the GPSP Selection Process and Senior Reception.

Requirements

• Bachelor’s degree.
• Previous office or administrative experience.
• A keen sense of empathy and exceptional judgment.
• Ability to handle pressure and juggle multiple projects simultaneously.
• Discretion and ability to handle confidential and sensitive material.
• Ability to remain composed under pressure and meet deadlines successfully.
• Excellent interpersonal, communication, and organizational skills.
• Ability to master other technology as needed.

Nice To Haves

• Experience with PeopleSoft, Microsoft Office, InDesign, Photoshop, Slate, and Apex.

Responsibilities

• Assist with the administrative and logistical aspects of the program and the delivery of its activities.
• Handle budget transactions, including paying invoices, requesting student stipends, arranging wire transfers, and processing financial transactions for Stamps Scholarship students.
• Update the program website.
• Help produce the annual GPSP Directory of Scholars and Alumni with guidance from the Associate Director.
• Register three group trips per year in the University Travel Registry.
• Order supplies and keep the supply closet stocked as needed.
• Assist with the operations of the four-day GPSP Selection Process.
• Help maintain databases for current GPSP Alumni and Friends of the GPSP, and keep Scholars’ records up to date.
• Provide additional administrative and support services for the Director and Associate Director as assigned.

What This Job Offers

• Career Level: Entry Level