Administrative Assistant, Gabelli Presidential Scholars (Temporary)

Boston College • Newton, MA

4d

About The Position

The Administrative Assistant supports the administrative, logistical, and program-delivery activities of the Gabelli Presidential Scholars Program (GPSP). The role handles department budget transactions, assists with GPSP publications, maintains website content, and registers three overseas group trips each year in the University’s Travel Registry. The Assistant also provides administrative and support services to the Director and Associate Director as assigned.

The position involves some weeknight and weekend work, particularly during the GPSP Selection Process and the Senior Reception.

Requirements

• Bachelor’s degree.
• Previous office or administrative experience.
• Empathy, exceptional judgment, and the ability to handle pressure and juggle multiple projects simultaneously.
• Discretion and the ability to handle confidential and sensitive material.
• Ability to work effectively under pressure and meet deadlines.
• Excellent interpersonal, communication, and organizational skills.

Nice To Haves

• Experience with PeopleSoft, Microsoft Office, InDesign, Photoshop, Slate, and Apex.
• Ability to master other technology as needed.

Responsibilities

• Support the administrative, logistical, and program-delivery activities of the GPSP.
• Handle budget transactions, including paying invoices, requesting student stipends, wire transfers, and financial transactions for Stamps Scholarship students.
• Update the program website.
• Produce the annual GPSP Directory of Scholars and Alumni with guidance from the Associate Director.
• Register three group trips per year in the University’s Travel Registry.
• Order supplies and keep the supply closet stocked as needed.
• Assist with operations of the four-day GPSP Selection Process.
• Maintain databases for current GPSP Alumni and Friends of the GPSP and keep Scholars’ records up to date.
• Perform additional administrative and support services for the Director and Associate Director as assigned.

What This Job Offers

• Job Type: Full-time