Temporary Administrative Assistant

Orthopedic Associates Of•Englewood Cliffs, NJ

1d•$20 - $22•Onsite

About The Position

The Administrative Assistant provides vital support to the Practice Administrator, Human Resource Generalist, and mid-level management team. The role assists with day-to-day administrative, financial, and operational tasks to ensure the smooth functioning of the practice. The ideal candidate is detail-oriented, highly organized, and able to manage multiple priorities while maintaining professionalism and confidentiality. The position is designed as full-time, and internship opportunities may also be considered for qualified candidates seeking experience in healthcare administration. This is an office-based role involving collaboration across multiple departments and practice locations. It requires flexibility, adaptability, and the ability to support various business functions.

Requirements

Associate’s degree or equivalent administrative experience required; current students in relevant programs may be considered for internship opportunities.
Prior experience in an administrative assistant or office support role.
Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook, with strong spreadsheet and organizational skills.
Excellent written and verbal communication skills.
Ability to manage multiple projects and deadlines in a fast-paced environment.
Strong attention to detail, discretion, and professionalism.

Nice To Haves

Experience in a healthcare setting.
Experience with QuickBooks or similar accounting software.

Responsibilities

Provide direct administrative support to the Practice Administrator, Human Resource Generalist, and management team.
Manage ordering and restocking of office and clinical supplies, ensuring accurate inventory tracking.
Enter invoices into QuickBooks and assist with accounts payable functions.
Coordinate meetings, interviews, and company events, including scheduling, logistics, and preparation of necessary materials.
Create and maintain spreadsheets, reports, and project documentation as needed.
Support HR functions such as interview scheduling, candidate communication, and onboarding preparation.
Perform general office tasks including filing, scanning, data entry, and document organization.
Act as a point of contact for staff inquiries and assist with internal communication.
Contribute to special projects and provide flexible support across departments.