Administrative Assistant I

Colorado Mountain College•Rifle, CO

About The Position

Under the supervision of a designated supervisor, the Administrative Assistant I supports business or College operations in a variety of work units by performing clerical and technical duties. Work is performed at a fully operational level using established guidelines and procedures, and may involve more complex or confidential duties requiring solutions and alternatives. This is a part-time position limited to 28 hours per CMC workweek, which runs Saturday through Friday. Employees must perform assigned duties within Colorado and accurately report their work location. The position is not eligible for visa sponsorship; applicants must be authorized to work in the United States without current or future sponsorship. The position reports to a designated supervisor and has no supervisory responsibility. Successful completion of a background check, including a motor vehicle records report, is required. Employees must adhere to CMC safety and compliance policies. Work is performed using a computer and standard office equipment, with occasional driving. Colorado Mountain College is committed to inclusion and reasonable accommodations for qualified individuals with disabilities. The College also expects employees to contribute to sustainability initiatives through environmental stewardship and sustainable practices in daily operations.

Requirements

Education and experience sufficient to meet the demands of the position; examples include a bachelor’s degree and one year of related experience, an associate degree and two years of related experience, or a high school diploma/GED and three years of related experience, or equivalent education and experience.
Proficiency with Microsoft Office, especially Word and Excel.
Proficiency with Adobe Acrobat Pro or DC.
Proficiency with technology and standard office equipment.
Exceptional verbal, written, analytical, and interpersonal skills.
Ability to maintain confidentiality, discretion, and professionalism.
Ability to organize and prioritize work while exercising flexibility and teamwork.
Commitment to working effectively with students, employees, and community members of all backgrounds.
Authorization to work in the United States without current or future visa sponsorship.
Ability to perform assigned duties within the State of Colorado and accurately report work location.
Successful completion of a background check, including a motor vehicle records report.
Adherence to Colorado Mountain College safety and compliance policies.

Nice To Haves

Knowledge of WordPress and Microsoft SharePoint.
Bilingual English/Spanish skills or conversational language abilities.

Responsibilities

Perform clerical and technical support duties, which may involve one activity or a mix of complex and routine support activities.
Complete and process forms and other documents; screen, compare, and verify documents.
Schedule classes, appointments, meetings, hearings, exams, and rooms; make travel arrangements or reservations.
Screen calls, take messages, greet clients, refer people, and respond to requests.
Retrieve, sort, sequence, label, circulate, and purge files; maintain records.
Compose, format, produce, proofread, and copy documents.
Track the status of funds, documents, and actions; research, gather, and verify information and documents.
Prepare or assist with instructional materials, reports, publications, and contracts.
Enter predetermined object codes and account numbers on forms.
Sort, weigh, meter, stamp, pick up, and deliver mail and packages.
Prepare and submit purchasing requests; verify shipment accuracy; issue and inventory items and supplies.
Take registrations or orders and resolve problems as needed.
Perform other duties as assigned.