Administrative Assistant I

Colorado Mountain College-Glenwood Springs•Rifle, CO

About The Position

Under the supervision of a designated supervisor, the Administrative Assistant I provides clerical and technical support for business or College operations in a variety of work units. Duties are performed at a fully operational level using established guidelines and procedures, and may involve greater complexity or confidentiality and the use of solutions or alternatives as needed. The position is limited to 28 hours per Colorado Mountain College workweek, which runs Saturday through Friday. Employees must perform assigned duties within Colorado and accurately report their work location. This position is not eligible for visa sponsorship; applicants must be authorized to work in the United States without current or future sponsorship. A background check, including a motor vehicle records report, is required. Employees must follow College safety and compliance policies. The position has no supervisory responsibility and reports to a designated supervisor. The College describes its guiding principles as Welcoming, Innovative, and Focused on Student Success, and expects applicants to demonstrate a commitment to working effectively with students, employees, and community members of all backgrounds. Colorado Mountain College is committed to providing reasonable accommodations to qualified individuals with disabilities. The position contributes to the College’s sustainability initiatives through environmental stewardship, sustainable practices, and ecological responsibility.

Requirements

Education and experience sufficient to meet the position’s requirements; examples include a bachelor’s degree and one year of related experience, an associate degree and two years of related experience, or a high school diploma/GED and three years of related experience, or equivalent education and experience.
Proficiency with Microsoft Office, especially Word and Excel.
Proficiency with Adobe Acrobat Pro or DC.
Proficiency with technology and standard office equipment.
Exceptional verbal, written, analytical, and interpersonal skills.
Ability to maintain confidentiality, discretion, and professionalism.
Ability to organize and prioritize work while exercising flexibility and teamwork.
Commitment to working effectively with students, employees, and community members of all backgrounds.
Must be authorized to work in the United States without current or future visa sponsorship.
Must perform assigned duties within Colorado and accurately report work location.
Successful completion of a background check, including a motor vehicle records report.
Adherence to Colorado Mountain College safety and compliance policies.

Nice To Haves

Knowledge of WordPress and Microsoft SharePoint.
Bilingual English/Spanish abilities or conversational language abilities.

Responsibilities

Perform clerical and technical support duties, which may involve a single activity or a variety of complex and routine support activities.
Complete and process forms and other documents; screen, compare, and verify documents.
Schedule classes, appointments, meetings, hearings, exams, and rooms.
Make travel arrangements or reservations.
Screen calls, take messages, greet clients, refer people, and respond to requests.
Retrieve, sort, sequence, label, circulate, and purge files; maintain records.
Compose, format, produce, proofread, copy, and duplicate documents.
Track the status of funds, documents, and actions.
Research, gather, and verify information and documents.
Prepare or assist with instructional materials, reports, publications, and contracts.
Enter predetermined object codes and account numbers on forms.
Sort, weigh, meter, stamp, pick up, and deliver mail or packages.
Prepare and submit purchasing requests; verify shipment accuracy; issue and inventory items and supplies.
Take registrations or orders and resolve problems as needed.
Perform other duties as assigned.