Site Administrative Assistant

SBM Management Services•Chandler, AZ

About The Position

The Site Administrative Assistant handles administrative requests and queries from senior managers and supports site managers with employee programs and services. The role involves coordinating schedules, appointments, travel, meetings, correspondence, files, supplies, and equipment maintenance. The position has no supervisory responsibilities. Other duties, responsibilities, and activities may be assigned or changed at any time.

Requirements

Associate degree from a two-year college or technical school.
One year of related experience and/or training.
A valid driver’s license may be required based on business needs.
Employees who drive as part of their job duties must maintain an acceptable Motor Vehicle Record and meet company driving eligibility requirements.
Ability to perform the essential duties satisfactorily; reasonable accommodations may be made for individuals with disabilities.
Ability to sit and talk or listen frequently and to lift and/or move up to 35 pounds.

Nice To Haves

Bilingual in Spanish is preferred, but not required.

Responsibilities

Support site managers with employee programs and services.
Coordinate and organize managers’ schedules and make appointments using administrative software.
Greet scheduled visitors and escort them to the appropriate area or person.
Organize and maintain the file system, correspondence, and other records.
Answer and screen managers’ telephone calls, provide information to callers, and arrange conference calls.
Read and route incoming mail.
Prepare outgoing mail and correspondence, including email and faxes.
Arrange and coordinate travel schedules and reservations.
Conduct research and compile and type statistical reports.
Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and record or transcribe meeting minutes.
Make copies of correspondence or other printed materials.
Drive to various work locations, customer sites, or company facilities when necessary to perform essential functions.
Order and maintain supplies and arrange for equipment maintenance.