Site Administrative Assistant

Lonza•Tampa, FL

3d•Onsite

About The Position

The Site Administrative Assistant supports the smooth day-to-day operations of Lonza’s Tampa site through administrative coordination. The role provides support to internal teams and stakeholders, helps coordinate visitors and activities across multiple site locations, and contributes to an efficient, professional experience for employees and visitors. The position includes calendar and meeting coordination, reception and site inquiry support, meeting-space organization, and assistance with reporting and documentation.

Requirements

High school diploma or GED.
Three years of experience in an administrative or office support role.
Strong organizational and time management skills, with the ability to manage multiple priorities.
Excellent communication and customer service skills, with a proactive and professional approach.
Ability to coordinate logistics and support cross-functional teams in a dynamic environment.
High attention to detail and accuracy in documentation, scheduling, and reporting tasks.

Nice To Haves

Additional training or experience in administrative support.

Responsibilities

Support the smooth day-to-day operations of the Tampa site through effective administrative coordination.
Manage calendars, schedule meetings, and coordinate logistics for internal teams and stakeholders.
Prepare meeting materials and agendas, and capture and distribute meeting minutes.
Handle incoming calls, visitors, mail, and general site inquiries as a key point of contact.
Coordinate visitor access and logistics across multiple site locations.
Organize meeting spaces, book rooms, and coordinate basic catering and site events.
Assist with reporting, data entry, and documentation while contributing to continuous improvement and team efficiency.