Administrative Assistant - (On-Site)

Exiger•Huntsville, AL

1d•Onsite

About The Position

Exiger is seeking a proactive, highly organized Administrative Assistant to support its Huntsville leadership team and office operations. The role combines senior-leader administrative support with hands-on project and program coordination, including helping drive the buildout and operational readiness of the Huntsville office. The assistant will keep schedules, stakeholders, and action items aligned and ensure daily office operations are handled effectively. This is a full-time, on-site position in Huntsville, Alabama.

Requirements

U.S. citizenship and the ability to obtain and maintain a U.S. government security clearance, if required by the role.
High school diploma or equivalent.
At least two years of experience in administrative support, office management, project coordination, or a related function.
Demonstrated experience supporting project or program management activities, including coordinating stakeholders, tracking milestones, and following action items through completion.
Strong organizational skills and the ability to manage competing priorities, anticipate needs, and communicate progress clearly.
Sound judgment, discretion, and experience handling sensitive information.
Ability to work full-time on-site at the Huntsville, Alabama office.

Nice To Haves

Active Secret security clearance or higher.
Working knowledge of physical security practices, such as visitor management, access control procedures, and protocols for secure office environments.
Experience coordinating office buildouts, relocations, facilities projects, or similar initiatives involving multiple teams and vendors.
Associate’s degree or higher.

Responsibilities

Provide administrative support to senior leaders, including calendar management, meeting scheduling, correspondence, and expense processing.
Coordinate the Huntsville office buildout with leadership, facilities, IT, security, and external vendors.
Maintain project schedules, milestone trackers, and action logs; follow up with owners, identify dependencies, and flag delays or decisions requiring leadership attention.
Organize project coordination meetings, capture decisions and next steps, and communicate progress and outstanding needs.
Coordinate equipment deliveries, office supplies, service providers, and facilities requests to support office readiness and ongoing operations.
Partner with the security team on physical security procedures, visitor coordination, and administrative preparations for future secure workspace needs.
Plan meetings and events, including space, schedules, agendas, catering, and other logistics.
Handle incoming and outgoing communications, including emails, phone calls, and written correspondence.
Receive mail and packages and scan, distribute, or route materials as needed.
Prepare, edit, and distribute reports, presentations, meeting materials, and other documents.
Coordinate with administrative colleagues across the business to support consistent processes and timely follow-through.