Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• High school diploma or equivalent required.
• Proven experience in administrative, executive support, or related professional roles.
• Demonstrated experience supporting senior leaders in a complex corporate environment.
• Advanced proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and other business productivity tools.
• Exceptional organizational, planning, and time-management skills.
• Demonstrated written and verbal communication skills.
• Experience prioritizing multiple responsibilities while maintaining accuracy and professionalism.
• Strong attention to detail and commitment to high-quality work.
• Experience exercising sound judgment, maintaining confidentiality, and working independently.
• Experience coordinating executive travel, calendar management, meeting planning, and expense reporting.

Nice To Haves

• Associate's or bachelor's degree preferred.
• Experience supporting executive-level leaders and leadership teams.
• Experience coordinating strategic initiatives, business reviews, leadership meetings, and offsite events.
• Experience preparing executive presentations, communications, and business materials.
• Demonstrated project coordination and process improvement experience.
• Experience supporting leaders in a large corporate or financial services environment.
• Familiarity with AI-enabled productivity and collaboration tools.

Responsibilities

• Provide high-level administrative support to two senior leaders and their leadership team.
• Safeguard sensitive and confidential information and exercise judgment and discretion in supporting executive decision-making, organizational planning, personnel matters, and business operations.
• Manage complex calendars, scheduling priorities, and meeting coordination across multiple stakeholders and time zones.
• Anticipate leadership needs and proactively address scheduling, logistical, and operational challenges.
• Coordinate meeting logistics, including invitations, agendas, presentations, meeting materials, room reservations, catering, and technology requirements.
• Arrange complex domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries, and proactively resolve related issues.
• Prepare and submit accurate, timely expense reports.
• Serve as a key point of contact for internal and external stakeholders.
• Support leadership meetings, business reviews, operating routines, and business planning activities.
• Coordinate leadership team communications, track action items, and follow up to support execution of priorities.
• Prepare and distribute presentations, reports, organizational materials, and executive communications.
• Coordinate with leaders, business partners, and administrative professionals across the organization.
• Support onboarding activities, employee engagement efforts, and organizational initiatives.
• Plan and coordinate leadership meetings, offsites, workshops, town halls, and employee engagement events.
• Manage event logistics, including facilities, catering, attendee communications, technology support, and meeting materials.
• Develop and manage event timelines and ensure logistics and deliverables are completed accurately and on schedule.
• Provide on-site or virtual support before, during, and after meetings and events as needed.
• Coordinate administrative and operational aspects of business initiatives and special projects.
• Track project timelines, deliverables, and action items.
• Maintain organized records, files, and documentation.
• Identify opportunities to improve administrative processes and operational effectiveness.
• Use Microsoft 365 applications, AI-enabled tools, collaboration platforms, and emerging technologies to improve productivity and streamline workflows.

Benefits

• Medical, dental, and vision healthcare coverage.
• Basic term and optional term life insurance.
• Short-term and long-term disability coverage.
• Pregnancy disability and parental leave.
• 401(k) and employer-funded retirement plan.
• Paid vacation of two to five weeks, depending on salary grade and tenure.
• Up to 11 paid holiday opportunities.
• Adoption assistance.
• Sick and Safe Leave accruals of one hour for every 30 hours worked, up to 80 hours per calendar year unless otherwise provided by law.
• Incentive and recognition programs.
• Equity stock purchase, 401(k) contribution, and pension, subject to eligibility requirements.